Sr. Specialist - Accounts Payable

Responsibilities

Vendor Payment Processing
1. To ensure that receipts of goods and services are properly acknowledged by the authorized POC.
2. To match the details of invoices/billings/statement of accounts against the delivery receipts/service report/completion report and PO and to ensure completeness of the invoice package.
3. To perform data entry using the correct account strings/combinations, proper transaction descriptions, and other relevant transaction details in the AP module as well as the proper tagging of withholding tax rates and VAT, as applicable.
4. Preparation of BIR form 2307 related to the payment made to the vendors.

Vendor Accounts Reconciliation
1. To maintain historical records of payments to assigned vendors.
2. To maintain regular communication with the vendors to address any discrepancies between the internal records and the statement of accounts provided by the vendors.
3. To request for a credit memo to be applied to outstanding invoices or a refund to be deposited to Afni’s bank account whenever there is an adjustment for overpayment that was identified during the reconciliation.

Fixed Assets Physical Count and Reconciliation
1. To perform an actual physical count of fixed assets in all sites of Afni.
2. To reconcile the results of the physical count against the records to identify any discrepancies.
3. To recommend any necessary adjustments in the books as a result of assets count and reconciliation.

Compliance with PEZA/BOI Requirements Related to Purchase and Movement of Assets
1. Preparation of Farm In application for the purchases of assets.
2. Preparation of Farm and Farm Out applications for the movement of assets from one registered entity of Afni to another.
3. Preparation of Farm Out application and other required documents related to the disposal of assets.

Other Tasks to be assigned by the manager from time to time.

Minimum Job Requirements (Education, Experience, Skills):

Accounting graduate

Amenable to work onsite in One Felicity Center Quezon City

Amenable to work on fixed night schedule

At least 1 year work experience in Accounts Payable Specialist in a BPO setting

Keen attention to detail and organizational skills
Proficient in Excel, ppt, and Word functionalities.
Articulate/conversant in English including writing skills.
Ability to work with limited supervision.
Flexibility to work on shifting schedules.