Sr. Specialist, HR Document Management

The Position

Within the HR Enablement & Support Team, the role is responsible for the worldwide roll-out of the HR Document Management solution (OpenText) into the GBS HR Center / all BI countries. Furthermore, the role, together with IT and HR Process Management (especially for Employee Central), is driving the continued evolution of the document generation and electronic personnel file solution from the HR function.

Tasks and Responsibilities:

• Participate in the international project team that develops the global standard for HR document management and the corresponding system solution. Ensure adherence to global process design guidelines and close coordination with the necessary decision-making bodies (especially Process Design Authority) and HR Process Management. Ensuring compliance with global system standards.


• Promote initiation and steering local / regional projects to implement HR document management processes and related system solutions in the 4 regional GBS HR Centers / 70 BI countries. Give direction in the application of global document standards, the global system solution as well as the data migration. Ensure compliance with global standards while meeting local legal requirements.


• HR coordination of system upgrades and the associated test tasks for the document management solution in close coordination with IT and the external system provider

About our Future Employee:

• Bachelor's degree in any field. 


• 3-5 years of relevant work experience in HR Services, HRIT with focus on OpenText (Document Management), PowerDocs & Employee Central


• With international experience from project work or day-to-day business


• Project management skills.


• The ability to work across functions /geographies.


• Has basic understanding of compliance aspects (i.e. Data Protection regulations like GDPR in EU, Data Retention, co-determination rights, labor laws).


• Business fluency in English.


• Must be amenable to work in shifting schedule (24 hours by 5 days global support).

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