US Payroll and Administrative Coordinator

Responsibilities

• Process bi-weekly U.S. payroll using ADP (or coordinate with ADP provider), ensuring accurate withholdings, benefits deductions, and direct deposits.

• Maintain HR records including employee onboarding documents, benefits enrollment, and time-off tracking.

• Assist in recruiting and onboarding for both U.S. and offshore roles.

• Handle compliance-related paperwork, including U.S. tax forms (e.g., W-9, 1099, I-9) and contractor agreements.

• Manage and coordinate performance reviews, policy updates, and internal communications.

• Provide administrative support to the CEO, including calendar management, meeting coordination, and communication follow-ups.

• Assist with personal and side business tasks for the CEO, such as vendor coordination, travel planning, research, or document preparation.

• Support procurement, office management tasks, and vendor relationships as needed.

• Maintain digital filing systems and SOP documentation.

• Perform other administrative and operational support duties as assigned.

Qualifications

• 3+ years of experience in HR, payroll, or administrative roles supporting U.S.-based companies.

• Direct experience using ADP for payroll processing is required.

• Highly organized and detail-oriented with the ability to manage multiple deadlines.

• Excellent written and verbal communication skills in English.

• Ability to work independently, proactively, and across time zones.

• Discretion and professionalism in handling confidential matters.

• Tech-savvy and proficient in tools such as Google Workspace, Slack, Zoom, Notion, etc.

• Experience supporting senior leadership or executive-level staff is a plus.

• Familiarity with U.S. HR compliance and labor form requirements is a strong advantage.

Education

• Bachelor’s Degree in Business, Human Resources, Psychology, or a related field preferred.