Vendor Operations Specialist

Position Summary

• Manage the financial and operational aspects of vendor investments for an assigned portfolio of vendors.
  
• Maintain strong operational relationships with vendors while ensuring adherence to strict financial policies.
  

Key Responsibilities

• Manage and oversee vendor MDF (Marketing Development Funds) and rebate claiming processes and tools.
  
• Perform accurate monthly MDF reconciliations and submit billing to Finance on time.
  
• Reconcile vendor rebate programs tied to sales (customer -specific and product line -based).
  
• Ensure compliance with all vendor contract POP (Proof of Performance) and reporting requirements.
  
• Document and manage all vendor funding and rebate program requirements.
  
• Support program administration and operational management for assigned vendors.
  
• Act as the primary point of contact for Finance regarding vendor funding inquiries.
  
• Support the creation of activity and budget plans, incorporating MDF and financial policy insights.
  
• Serve as a key contact for vendor representatives across Channel, Marketing, and Finance teams.
  
• Utilize and maintain proficiency in FinancialForce.
  
• Manage end -to -end vendor funding processes (contracts, approvals, portals, etc.).
  
• Gather project details and create MDF projects.
  
• Collect and coordinate all POP requirements from program owners.
  
• Support MDF revenue forecasting and modeling.
  
• Manage shared inboxes and respond to general support inquiries.
  
• Handle portal setup and provide support for new partners.
  
• Develop training guides and manuals for vendor -specific processes to support onboarding and backup coverage.
  

Requirements

Benefits

✔ Great Place to Work -Certified Company