Virtual Assistant

We are seeking a highly organized and proactive Virtual Assistant to support our dynamic team in the advertising industry. This role demands a high level of flexibility and the ability to handle multiple tasks simultaneously. The ideal candidate will be responsible for a broad range of administrative and support tasks to enhance our operational efficiency.

As a Virtual Assistant, you will perform various administrative tasks, including research projects, updating spreadsheets/databases, answering emails, scheduling meetings, and other ad hoc tasks. Ultimately, you should be able to handle administrative projects and deliver high-quality work under minimum supervision.

Responsibilities

● Conduct thorough web research to support advertising projects and strategies.

● Manage and update spreadsheets and databases with precision.

● Perform administrative duties including scheduling meetings, making reservations, and organizing digital files.

● Support team communication by managing emails, coordinating via Slack, and participating in Zoom meetings as required.

● Assist in preparing presentations and reports using Microsoft Office and Google Suite tools.

● Address employees administrative queries

Requirements

● Proven experience as a Virtual Assistant or relevant role

● Strong proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Suite (Docs, Sheets, Slides).

● Excellent organizational skills and the ability to manage multiple tasks efficiently.

● Strong communication skills and comfort using phone, email, Slack, and/or Zoom for daily communications.

● Exceptional attention to detail, ensuring accuracy and thoroughness in all tasks, from data entry to managing communications

● Knowledge of online calendars and scheduling (e.g. Google Calendar)

● Ability to work independently with minimal supervision.

● High school diploma; additional qualifications as an Administrator or Executive Assistant are a plus

Benefits

• Life Insurance
• 20 PTO credits annually
• Great Company Culture
• Career Growth and Learnings
• A laptop will be provided by the company
• 40,000 - 45,000 salary /month