Assistant Facilities Manager

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Assistant Facilities Manager

Apply remote type On-site locations Pasay, Philippines time type Full time posted on Posted 3 Days Ago job requisition id REQ352586

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Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Assistant Facilities Manager

Work Dynamics - Integrated Facilities Management

• To support the account lead for the soft Services & operations.

• To escalate to account lead if there is any issue arises on site related to soft services & operations

• To Liaise with the building management and security regarding access, car parking, etc.

• Routinely inspect cleaning inside the white space are being well maintained (comm room & closets) upon taking over

• Work with account lead for the taking over of floors, meeting rooms, cafeteria, pantry, washrooms, storage space, back of house

• Work with account lead to establish processes and protocols for cleaning various surfaces, compartments, employee touch points.

• To establish process for effective waste management with EGS, account lead and landlord.

• Development of new SOPs and EOPs related to soft services for IOI

• Ensure documentation of OMM & as built drawings related to soft services are in order

• To ensure all the warranty of white goods are well kept/documented

• To work with the project team on the detailed cleaning of the space in preparation of go-live.

• Vendor & hard service contract management to ensure that it is professionally delivered at the right costs.

• To attend trainings to understand the operation of soft services items.

• Snagging and de-snagging of the site in preparation of go-live

• Managing all outsourced service contracts including inspections and quality management of service delivery – this includes all Cleaning functions/ Security/ Administration/ Reception/ Helpdesk/ Pantry and Mailroom services.

• Developing and implementing building procedures and performance measures to ensure simplification and accuracy of work methods and reliability of systems

• Ensuring an adequate supply of materials and service for the proper operation of the buildings and enter into supply and service contracts as approved by the client

• Routinely Inspect all contracted services to ensure performance measures are being maintained

• Ensure Helpdesk service requests are attended to in time.

• Achieve client satisfaction to Client expectations.

• Assure a steady, clear and empathic communication flow between the facilities teams and the customers

• Liaise with building management and security regarding access, car parking, etc.

• Holistic inspection of the facility at least weekly, ensuring it is tidy, organized, in perfect working order and in good repair, with action taken to remedy any issues

• Vendor management and supervision, including contractor site briefings

• Invoice processing and cost reporting for facilities management

• Reporting on metrics, financial results and other data as required

• Ensure that the day-to-day operation of Client Facility is conducted in an efficient and effective manner

• Being proactive in identifying and implementing more efficient and/or cost-effective processes, including periodic re-assessment of vendors and products

• On-call availability after office hours for emergency needs as required

• Coordinate events, conference, and meeting room setup with BU and internal CS teams

• Manage all rooms set up

• Manage all client area facilities

• Ensure the level of service standards and cleanliness of the property, meet the set standard of the company

• Work closely with HelpDesk, Reception, Catering, and Property Operation Teams

• Assist with the preparation and regular update of the Housekeeping Department Budget, in close cooperation with the Management ensuring targets are met and costs are effectively controlled.

• Recruit, select and develop Housekeeping employees / vendors to work following the operational, financial, administrative philosophies willing to become multi skilled and perform multi tasks.

• Thorough hands on management, supervise closely all Housekeeping employees / vendors in the performance of their duties in accordance with policies and procedures and applicable laws.

• Develop and assist with training activities focused on improving skills and knowledge.

• Manage service contracts, including inspections and quality management of service delivery

• Prepare tender documentation, evaluation of tenders; prepare contracts

• Management of contract resource to achieve Service Level Agreements to Key Performance Indicators at optimum cost for Client.

• Participate in Emergency Evacuation procedures including crisis management and business continuity.

• Manage all Health and Safety issues and actively participate in Health and Safety reviews

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

Location:

On-site –Pasay, Philippines

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

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For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com .