Executive Assistant

Company Summary

Since 2002, DVI Solutions has been a leading provider of audio-visual setups to help our clients communicate and collaborate better--whether it's with colleagues across the office, or partners on the other side of the world. We have presence across Singapore, Thailand, Shanghai, Hong Kong, Philippines, Vietnam, India, Malaysia and Indonesia. Our satisfied clients include corporations, government agencies, schools, retail stores, hotels and many more.

About You

Based in our Manila office, this key role supports our Senior Manager based in Singapore as well as liaising with teams across SEA. As such, the ability to engage and work with people remotely is essential.

The successful candidate will have a friendly disposition, a genuine interest in the business and the ability to identify areas where they can add value, remove or eliminate unnecessary duties or distractions, support business improvement initiatives, provide some data management and general support where required.

You'll be proactive, and willing to take on a range of tasks to support the success of the team, as well as providing occasional support to your peers and the management team.

Key responsibilities

• Provide Executive supporting including diary and inbox support to Senior Manager.
• Prepare and edit correspondence, communications and presentations (using PowerPoint) and other document formats.
• Support business improvement initiatives including some data analysis and administering corporate systems.
• Coordinate and attend Executive meetings. Take minutes and track action planning and progress.
• Conduct research and collate and analyse data to prepare reports and documents as required.
• Undertaking tasks as part of the employee on-boarding and exit process, including performing inductions, initiating IT access changes and recording the issue/return of IT equipment.
• Coordinate conference and business travel and accommodation arrangements.
• Assist in organising external and internal client events as requested. Duties may include, but not be limited to, creating mailing lists, producing invitations, organising catering, booking of venues and checking for AV requirements internally.
• General administrative and office coordination tasks as required.

What you bring to the role

• Minimum 5 years' experience providing administrative and executive support at a senior level.
• Excellent skills in Microsoft Word, Excel, PowerPoint, Outlook, Teams and other Microsoft apps
• Demonstrated ability to produce quality and accurate work.
• Demonstrated ability to build strong working relationships with a wide variety of people.
• Ability to prioritise, work autonomously and work to deadlines.

DVI Solutions is an Equal Opportunity Employer. Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status.