Executive Assistant CG

Company : Shepherd

Job Type : Full Time

Manila

Number of Applicants

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000+

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Job Description - Executive Assistant CG

Description
LOOKING FOR FILIPINOS BASED IN THE PHILIPPINES!!!
Position : Executive Assistant Company/Client : ELTE Company Website : Work Hours (Client) : Monday to Friday; 8am to 5pm (sometimes could be 9am to 6pm) EST Occasional Saturdays May Be Required. Additional OT may be required to meet project/assignment deadlines. Holidays : Canadian Statutory Holidays Off (see holiday info below) Pay Range : $1000-$1300/month (depending on interview assessment and client's approval) Please take note that pay will be given in USD Company/Client Overview A luxury furniture/home decor company based out of Toronto Ontario, and have been in business since 1919. We predominately work with the Interior Designer, Builder and Architect community, and serves the end user through this network of trade. Our business consists of 5 different banners, Elte Furniture/Accessories, Elte Rugs, Mkt (pronounced Market), Ginger's, B&B Italia/Max Alto + Cassina, each of these banners consists of their own showrooms within the toronto area. Today 90% of our business is done within the Toronto, we will serve clients in other markets predominately in the US and the Caribbean region in a situation where a Toronto based client owns multiple homes. However it is our aspiration in the next few years to expand our operations into the US through a direct sale model. We are a retailer of various brands and product lines, but also produce our own brand of product. Our Company Values Are Committed to Quality Hands On Open Minded Humble Duties And Responsibilities
Expert in calendar management
Ability to draft and organize email responses.
Ability to understand and turn email responses into tangible tasks, and delegate as appropriate.
Handle incoming calls and correspondence, directing inquiries as appropriate.
Prepare and edit memos, emails, announcements, presentations, and other documents as appropriate.
Arrange and coordinate meetings, and events, including preparing agendas and minutes
Attend meetings to take detailed minutes, and follow up on action items.
Assist in direct support of six director-level reports.
Facilitate internal communication within teams
Support Sales and marketing initiatives, projects, presentations
Collaborate with sales teams to compile and analyze sales reports and data
Assist in the development and implementation of marketing strategies
Coordinate and manage client meetings, including preparation of meeting material
Maintain inbox, and OneDrive organization to ensure proper filing for accuracy + confidentiality
Process invoices, expense reports, and other basic accounting functions
Identify opportunities for process improvement within the department and company
Stay updated with industry trends to provide insights for sales and marketing strategies.
Handles special administrative projects and work overflow as required.
Minor personal task delegation to ensure the VP can focus on business-critical priorities.
Appointment Management
Light personal email correspondence
Requirements
At least 5-7 years of experience as an Executive Assistant (must reflect on resume)
Must have stayed in one company/supported the same executive for at least 3 years+
Strong Excel Proficiency is required
Proficiency with Microsoft Suite, Outlook, Word, Excel, Powerpoint, Teams
Proficiency with Salesforce CRM Tool, particularly with Sales Cloud
Experience supporting NA based Executive Teams (more than 1 Person)
Experience supporting a team
Proficiency in Excel formulas, pivot tables, data analytics
Experience leveraging AI tools such as ChatGPT, and DALL.E to work effectively.
Ability to build/customize GPTs
Understanding of how to leverage different pre-built GPTs
How to optimize AI Usage
Experience with Project Management Tools such as Asana, Trello, Monday
Knowledge and understanding of how to read and analyze financial reporting, including PnL + Balance Sheet
Ability to learn additional industry-relevant software and tools (Storis)
Ability to troubleshoot basic technology issues.
Experience building presentation decks that are internal and external facing
Resourceful and fast learner
Able to respect confidentiality and a high level of discretion.
Flexible to adapt to changing priorities and business needs
Exceptional organization and time-management skills
Strong written and verbal communication skills, as an individual could/will be client-facing.
Experience working in a sales/retail environment prior to becoming an EA would be an asset.
Technology Requirements
Have their own PC or Laptop
RAM Min – 8GB (16GB Recommended)
Core I5 or better Processor
Access to own reliable high speed internet
Benefits Holiday Information: Candidate can expect to have Canadian Statutory Holidays