Warehouse Associate Receiver

Job Description

The Warehouse Associate is responsible for the general warehouse operations from receiving of goods, storage, internal movements, goods issuances, and loading/dispatch of finished goods ensuring timely, accurate, complete documentation and compliance to Good Warehousing Policy, Procedures and Standards for safe and efficient warehousing operations.

He/She is responsible for ensuring accuracy, completeness and proper loading of goods onto trucks, or transportation vehicles. 

He/She ensures real-time, accurate and complete system recording of all inventory-related transactions.

SAP - Related Tasks

1) Material Staging

• The Outbound Delivery will be processed in EWM and create a Warehouse Task to execute requests in the warehouse.
• Once the warehouse tasks are created, proceed to perform actual picking of materials
• Proceed in confirming the tasks (via Desktop/scanner). Once completed, picking status will be set as completed in the Outbound Delivery.
• Proceed in posting the Goods Issue for the Outbound Delivery in EWM. Outbound Delivery will be updated with corresponding material documents for stock transfer and materials will be physically moved to the production area. Inform Production that transfer is completed.

2) Finished Goods Receiving Process

• Validate if the assumed GR (which is done either by Shift or by brand) from Production is the same as the actual quantity received. Proceed Secure approval from Production Supervisor to adjust delivery quantity based on actual receipt if not Proceed with Goods Receipt in reference to Inbound Delivery. Transactions will be performed via scanner. Pre-defined HUs will be re-used for packing. Stocks received will be set as on-hold (for Quality Inspection). Create the necessary HU warehouse task for putaway
• Perform quantity adjustment in EWM
• Confirm the HU warehouse task in the destination bin

3) Submission of Progress Report

• End of Shift Submission of Report

4) Issues Encountered In the Process (If system related issue, escalate to SD)

• Raised Concern

5) Sales Order Booking Process

• Review Sales Order details and checks items availability

6) Internal Movement 

• Create Warehouse Task - Handling Unit and Input the Handling Unit No.and Input the destination Bin
• Transfer the Physical Stock to the New Bin Location
• Confirm the Created warehouse task once transfer completed
• Check the handling unit via Warehouse Monitor

7) Batch to Batch FG Dispatch (Work Around Process)

•  Warehouse Receiving to check the Problematic OBD in the Maintain Outbound Delivery by Creating a Warehouse Task
• System checking on the stocks available in the Warehouse Monitor, Stock Multiple or Stock Overview and note the available batch under unrestricted
• Process to Create Posting changes and filter the item code and batch that needs to be change
• Input the Batch Code for the change and Create and Save
• Inform the Warehouse Dispatch on the Corrected Batch

8) Blocked to QA (Possible wrong declaration of Physical vs System)

• Transfer the Block Item to Quality - Post Goods Movement the incorrect item using Mvt 349 and generate OBD in the Maintain Posting Change
• Process to Create Posting changes and filter the item code and batch that needs to be change
• Complete the Maintain Posting Change with the OBD Generate by Creating Warehouse task and Confirming
• Create CRID in the Warehouse Monitor to Generate Quality Inspection
• Endorse the Production Code and Batch to QA for release
• Validate the reclassed item system vs physical

9) Unres to QA (Possible wrong declaration of Physical vs System)

• Transfer the Unres Item to Quality - Post Goods Movement the incorrect item using Mvt 322 and generate OBD in the Maintain Posting Change
• Process to Create Posting changes and filter the item code and batch that needs to be change
• Complete the Maintain Posting Change with the OBD Generate by Creating Warehouse task and Confirming
• Create CRID in the Warehouse Monitor to Generate Quality Inspection
• Endorse the Production Code and Batch to QA for blocked
• Validate the reclassed item system vs physical

10) Unres to Blocked (Stock Issue etc)

• Transfer the Unres Item to Blocked - Post Goods Movement the incorrect item using Mvt 344 and generate OBD in the Maintain Posting Change
• Process to Create Posting changes and filter the item code and batch that needs to be change
• Complete the Maintain Posting Change with the OBD Generate by Creating Warehouse task and Confirming
• Validate the reclassed item system vs physical

11) Block to Unres (Pollard Concern, RMA, ETC)

• Transfer the Blocked Item to Unres - Post Goods Movement the incorrect item using Mvt 343 and generate OBD in the Maintain Posting Change
• Process to Create Posting changes and filter the item code and batch that needs to be change
• Complete the Maintain Posting Change with the OBD Generate by Creating Warehouse task and Confirming
• Validate the reclassed item system vs physical

12) Reclass FG from Aging Material or No Taker 

• Endorse the item to QA
• Tagging on the Endorsed Reclassed item
• Create Process Order and Release the product in the manage process order
• Post goods movement the Process order to generate Inbound Delivery
• Maintain Inbound the IBD by create warehouse task and Confirmed
• Confirm the process order and teco the process order
• Endorse the Reclass item to QA for System Released
• Validate the reclassed item system vs physical

13) Finished Goods Receiving Process (Reversal)

• Validate the System Received Product Code, Quantity and Batch if not Inform QA to Block the incorrect Product Code, Quantity and Batch
• Transfer the Block Item to Quality - Post Goods Movement the incorrect item using Mvt 349 and generate OBD in the Maintain Posting Change
• Complete the Maintain Posting Change with the OBD Generate by Creating Warehouse task and Confirming
• Inform Production Supervisor on the Transfer to Quality
• Complete the Maintain Outbound process using the OBD by creating warehouse task, confirming, load and goods issue
• Check and Validate the Items reversed in the Stock Multiple (IM) and Warehouse Monitor (EWM)

14) Production Damage

• Check the Physical vs Monitoring File on the declared production damages
• Check the System using Stock Multiple if the following are Post Goods Movement the Unrestricted using Mvt 311 to RPMV, Post Goods Movement the Blocked using Mvt 325 to RPMV and Maintain Outbound the generated OBD using Create Warehouse Task, Confirmed, Load and Post Goods Issue
• Check and Validate the Items in the Stock Multiple (IM) and Warehouse Monitor (EWM)
• Prepare the Damage Physical Items for Transfer to Warehouse 3 and tag the NCP
• Submission of NCP or RPM Report
• Reclass the RPM To Hard Fert or Soft Fert for Flour Mill Usage. 
• Prepare Turn Over Slip and Input the Material Document of the Unrestricted Converted NCP or RPM
• Physical Transfer to Flour Mill

15) Off-Grade 

• Segregate the Off-grade material and transfer to Warehouse 3
• Post Goods Movement the Unrestricted using Mvt 325 to RPMV and generate OBD
• Maintain Outbound the generated OBD using Create Warehouse Task, Confirmed, Load and Post Goods Issue
• Check and Validate the Items in the Stock Multiple (IM) and Warehouse Monitor (EWM)
• Prepare the Damage Physical Items for Transfer to Warehouse 3 and tag the NCP
• Submission of NCP or RPM Report
• Reclass the RPM To Hard Fert or Soft Fert for Flour Mill Usage. 
• Prepare Turn Over Slip and Input the Material Document of the Unrestricted Converted NCP or RPM
• Physical Transfer to Flour Mill

16) Loading Damage

• Check and Validate the Items in the Stock Multiple (IM) and Warehouse Monitor (EWM)
• Prepare the Damage Physical Items for Transfer to Warehouse 3 and tag the NCP
• Submission of NCP or RPM Report
• Reclass the RPM To Hard Fert or Soft Fert for Flour Mill Usage. Using Process Order 
• Prepare Turn Over Slip and Input the Material Document of the Unrestricted Converted NCP or RPM
• Physical Transfer to Flour Mill

17) Pollard Transfer to Feedmill

• Generate OBD from STO and submits to checker
• Performs loading of pollard to the truck
• Posting issuance of outbound delivery document (PGI). Please check system generated documented
• Transfer stocks to Feeds RM storage location

18) Return Material Authorization - with Physical Return

• Transfer the Return Products to Warehouse 3 and for Fumigation

19) Issues Encountered In the Process (If system related issue, escalate to SD)

• Raised Concern

Qualifications

Education:

• Bachelor’s degree holder in any 4 year course

Experience:

• Fresh Graduates are encouraged to apply 

Licenses:

• N/A

Other Requirements:

1. Good communication skills, both written & verbal; and collaboration skills
2. Good interpersonal skills; negotiation and influencing skills 
3. Customer centric
4. Ability to handle multiple tasks and priorities
5. Flexible & can work in fast-paced environment; with strong sense of urgency
6. Analytical and good problem solving skills
7. Can work with minimum supervision

Additional Information

Work Condition

Choose one for each:

Working Conditions and Hazards:

• Normal office environment