Admin Assistant / Liaison

JOB DESCRIPTIONSUMMARY OF JOB DESCRIPTIONThe Admin Assistant reports to the HR Shared Services Manager on a day-to-day basis. This position will support the Administrative needs for shared services operation.CORE RESPONSIBILITIES· Responsible for the facilitation of processes necessary to activate administrative and safety officer functions. In addition, the position shall also support in managing initiatives developed and conceptualized for the purpose of initiating and sustaining transformation of the entire shared services division.DUTIES AND RESPONSIBILITIESADMINISTRATIVE FUNCTIONAssist with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expenses reports; composing and preparing correspondence; arranging complex and detailed travel plans; itineraries and agendas and compiling documents for meeting.Give guidance in handling requests, errors, problems, complaints and/or disputes.Prepare and manage reports, manuals, correspondence, and other documents.Maintain records, including inventory, orders, supplies, and maintenance documentation.Fixed Assets - keeping track of the location, assignees, and condition of all company assets (affiliates)Mobile Phones and ICT devices - management of all company mobile phone accounts and facilitate corporate account application including its assignees, applications, renewals, terminations, and assistance in the handling of telco issues and concerns.Travel – facilitation of all official travelsMotorpool – assistance of all company-owned vehicles e.g. assignees, registration, etc (affiliates).Housekeeping and pest control – upkeep of the office, including janitorial, sanitation, disinfection, and maintenance (affiliates)Create monthly vendor and consumables reports to present trending, historical costs, and changes in consumption rates with regard to expense details, budgeting, and pricing (affiliates).Conducts monthly physical Inventory of office equipment, supplies, and furniture (affiliates).Assist in negotiating a contract with suppliers to obtain the best price and service, competitive bidding for vendor servicesMaintain contractual and business relationships with vendors to communicate policies, expectations, payment information, and areas of improvement.Do liaison tasksQUALIFICATIONSCandidate must possess at least a Bachelor's Degree of Business Administration, Office Management or anyNice to have experience in administrative function and liaisonCan work under pressure with minimal supervision.Team playerComputer literate such as MS Office applications, has software knowledge on Microsoft projectDetail-oriented, service-oriented, honest and can multi task.Proficient in English both written and verbal communicationHave driver’s licenseCOMPETENCIES1. Result and service-oriented2. Can handle confidential matters3. Attention to details4. Strong leadership skills5. Customer focus6. Problem-solving skills7. Can manage conflict8. Good Tagalog and English speaking skills9. Able to work independently10. Show good computer skills11. Can develop and influence others12. Develop effective processes13. Can build a successful team14. Compensation & Benefits knowledge15. High-spirited and exudes a positive attitude.16. Conscientious in terms of being on time and at work