Events Associate (Part-time)

Passionate about bringing people together and making every detail count? If events are your stage, Smartsourcing is your spotlight! 🌟

Hi! We’re Smartsourcing, and we’re looking for an exceptional Events Associate to join our full-time, on-site team. This is your chance to thrive in an award-winning workplace where creativity meets precision—and where your talent for creating memorable experiences will truly shine.

📍 Where You’ll Be 

JEG Tower, Archbishop Reyes, Corner Acacia St., Barangay Kamputhaw, Cebu City, 6000 CebuYour Role as Events Associate

As an Events Associate,you’ll be part of the People Happiness team, helping to design and deliver experiences that celebrate our Smartees and strengthen our culture. From brainstorming creative event themes to managing logistics, coordinating with suppliers, and ensuring seamless execution, you’ll play a key role in making every event unforgettable.

Here’s what your day-to-day will look like:

Event Logistics

• Coordinate logistics: venue selection, vendor management, rentals, and transport
• Support event setup and breakdown (signage, seating, tech needs)
• Manage budgets and track expenses
• Work with internal teams and suppliers to keep operations running smoothly

Communication & Correspondence

• Send invitations, manage RSVPs, and share event details with attendees
• Prepare event materials (programs, agendas, promotional collateral)
• Respond to inquiries and provide timely updates
• Collaborate with CSR and comms teams to promote events

On-Site Event Support

• Manage registration, distribute materials, and handle attendee queries
• Coordinate schedules, speakers, and entertainment
• Liaise with suppliers, exhibitors, and guests to ensure smooth execution
• Troubleshoot issues during events with professionalism

Post-Event Evaluation & Reporting

• Collect feedback from attendees and stakeholders
• Analyze event data (attendance, surveys, metrics)
• Prepare post-event reports with key insights
• Maintain databases and contact lists for future events
  

• Bachelor’s degree in Psychology, Hospitality, Public Relations, Management, or related field
• Previous experience in events planning, coordination, or similar roles
• Strong organizational and time management skills
• Excellent communication and interpersonal skills
• Detail-oriented, with a focus on quality and accuracy
• Team player who can also work independently
• Calm under pressure, proactive, and resourceful
• Flexible to work beyond office hours and travel for events
• Passion for creating exceptional experiences

Why Smartsourcing is the Best Move for Your Career 

At Smartsourcing, we’re changing the game for businesses and professionals alike. For five consecutive years, we’ve been named one of HR Asia’s Best Companies to Work For, because we’re not just about success—we’re about creating workplaces where people thrive.

When you join Smartsourcing, you’re stepping into a culture where work-life balance isn’t just a buzzword—it’s a promise. Here’s why you’ll love working with us: 

• 😊 Weekends are yours (we respect your time off)
• 🎄 5-day Christmas Leave (unwrap real time off)
• 👩‍⚕️ Healthcare from Day 1 for you and your family (because healthcare matters)
• ☕ Free lunch and barista-crafted coffee daily (we take our caffeine seriously)
• 💰 Night shift differential for evening schedules
• 🏋️ Subsidized gym membership and sports wellness clubs (including hiking and free-diving!)
• 🙌 Smartsourcing Exclusives (deals made just for you)
• 🥳 Themed BFFs, monthly knockoffs, and summer parties
• 🧘🏼‍♂️ Community give-back programs and personal development workshops

We're not just another outsourcing company. We’re building something that actually matters here – a place where good work meets good culture.

Ready to create experiences that bring people together? Apply now and make every event unforgettable with us!