Administrative Assistant (Marketing)

Our client is a dynamic Australian-based communications and brand strategy agency that partners with businesses to bring clarity, creativity, and strategic impact to their marketing and communication efforts.

They are now looking to hire an Administrative Assistant to provide essential support to the Managing Director and a small, collaborative team working in a creative and client-focused space.

Job Responsibilities:

Administrative & Team Support

• Manage scheduling, email handling, and general admin tasks.
• Attend internal team meetings, take notes, and manage action items via ClickUp.
• Support client follow-ups and team project tracking.

Marketing Coordination

• Assist in preparing presentations, offers, and reports based on meeting content.
• Help organise internal marketing materials and documentation.
• Schedule and post social media content, managing the content calendar to ensure timely publication.

System & Records Management

• Maintain and update employee records on BrightHR.
• Coordinate event logistics and perform basic online research when needed.

• Proven experience in administrative support, ideally within a marketing or communications environment
• Strong organisational skills and excellent attention to detail
• Clear and professional written and verbal communication skills
• Ability to manage multiple tasks, prioritise effectively, and meet deadlines
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint – Intermediate level)
• Experience using CRM or project management tools (e.g., ClickUp or HubSpot preferred)
• Basic familiarity with social media scheduling tools (e.g., Hootsuite or similar)
• Comfortable handling confidential and sensitive information
• A proactive mindset with strong time management and problem-solving skills
• Ability to work independently in a remote setting while maintaining strong communication with the team

• Permanent work-from-home set-up
• Dayshift (Australian business hours)
• Part-time job
• HMO
• Annual leave
• Christmas Bonus equivalent to 1 month's wage (pro-rata)