Bookkeeper and Admin Assistant (Part Time) - (017-0658)

​​Looking for Philippines-based candidates

Job Role: Bookkeeper and Admin Assistant (Part Time)

Compensation range: $1,000 AUD - $1,200 AUD / Monthly

Engagement type: Independent Contractor Agreement

Work Schedule: This role is expected to require roughly 15-20 hours per week. As a contractor, you’ll have flexibility in how you manage your schedule, but availability for occasional collaboration during AU business hours is preferred.

Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. You will be hired directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote, so you'll be able to work from home.

Who The Client Is: Our client operates a growing operations and executive support service that partners with small to medium-sized businesses across multiple industries. The company focuses on helping business owners streamline their operations, improve processes, and stay organised while managing the day-to-day administrative and financial tasks that keep businesses running smoothly.

Alongside this service-based business, the founder is also involved in a construction and carpentry operation that manages residential building and renovation projects. Both businesses are fast-moving, practical, and highly outcome-focused, with systems and processes in place to support remote team members effectively.

Role Overview: This role is designed for a highly organised operations and administrative professional who enjoys supporting multiple business functions at once. You’ll work directly with the business owner to manage a mix of bookkeeping, administrative, and executive support tasks across two related businesses.

Most tasks are process-driven with clear SOPs and training materials provided, making it a great opportunity for someone who thrives in structured environments while still being able to take initiative. You’ll play an important role in maintaining smooth operations, communicating with clients, and ensuring key tasks are completed on time while the business owner steps back temporarily. The role will begin as a part-time engagement and has strong potential to grow into a full-time position as the businesses continue to expand.

Key Responsibilities: 

• Manage invoicing, receipting, and general bookkeeping tasks using Xero
• Track project costs and maintain project documentation across shared systems
• Conduct product and supplier research to support project planning and quoting
• Assist with sending documentation and plans required for quoting and tenders
• Support the implementation and use of job management software for project tracking
• Complete recurring administrative and operational tasks for multiple SME clients
• Maintain and update task management boards to ensure work is organised and progressing on schedule
• Act as a point of contact between the business owner and clients when required
• Manage client communications through email, Slack, and other collaboration tools
• Support documentation, file management, and workflow coordination across Google Workspace

Required Skills and Qualifications:

• Proven bookkeeping experience with Xero proficiency
• Strong administrative or executive assistant experience
• Excellent organisational skills and attention to detail
• Ability to manage multiple tasks, clients, or projects simultaneously
• Strong written English and professional communication skills
• Ability to work independently and manage deadlines effectively
• Comfortable learning new systems and following structured processes
• Reliable, proactive, and able to operate with minimal supervision

Nice to Have:

• Experience using Monday.com or similar task management platforms
• Familiarity with construction, property management, or project administration
• Experience supporting multiple businesses or clients simultaneously
• Exposure to job management tools such as Wunderbuild, BuildXact, or Pipedrive

Work Arrangement & Expectations:

This is a remote role that may be set up as either an independent contractor engagement or via an Employer of Record (EOR), depending on client preferences and legal structure.

To ensure alignment and transparency, successful candidates will be expected to:

• Be available for meetings and collaboration during core [AEST or PHT] business hours
• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor” if not employed via EOR)