General Virtual Assistant with Bookkeeping Experience

Work Hours:

• Part-time
• Sunday to Thursday, PST (Monday 1:00 AM – Friday Manila Time)
• Pacific Standard Time business hours, Remote

The part-time General Virtual Assistant with Bookkeeping experience will oversee daily bookkeeping functions and support administrative systems while maintaining clear communication with clients. This role requires someone detail-oriented, proactive, and comfortable balancing financial tasks with customer-facing interactions. This is a part-time role scheduled Sunday to Thursday, PST with the following schedule:

• Sunday (6 hours): 10:00 AM – 4:00 PM PST (Monday, 2:00 AM – 8:00 AM Manila)
• Monday to Thursday (4 hours): 2:00 PM – 6:00 PM PST (Tuesday to Friday, 6:00 AM – 10:00 AM Manila)

Job Responsibilities:

• Manage client communications via email, calls, and text messages.
• Cross-check receipts, employee timesheets, mileage logs, and company records for accuracy.
• Maintain compliance logs to ensure financial accuracy and operational consistency.
• Support the quoting process by preparing and tracking estimates.
• Monitor invoices, follow up on overdue payments, and ensure timely collections.
• Handle client follow-ups and provide excellent customer service.
• Track and report company KPIs such as conversion rates, revenue per job, and review counts.
• Other tasks assigned

Must-Have Requirements

• Experience in the handyman, construction, or renovation industry is required.
• Proven experience with bookkeeping or accounting support, ideally in service-based industries.
• Familiarity with administrative systems for invoicing, receipt management, employee timesheets, and financial compliance.
• Proficiency with QuickBooks or similar bookkeeping/accounting software.
• Comfortable making and receiving client calls.
• Highly detail-oriented, organized, and proactive in handling tasks.
• Strong numerical skills with a problem-solving mindset.
• Excellent written and verbal communication skills.

What we offer:

• Opportunities for growth and advancement
• Competitive compensation package