Administrative Support Specialist

• Calendar Management: Schedule and coordinate meetings, resolve conflicts, and manage room reservations; organize catering and off-site dining arrangements as needed


• Email Management: Efficiently handle incoming emails, create correspondence on behalf of management, and organize the Outlook inbox


• Meeting Support: Set up virtual and hybrid meetings, assist participants, prepare briefing materials, take minutes, and track action items; organize and moderate workshops as required


• Travel Arrangements: Plan and book business trips, including transportation and accommodation, while ensuring all necessary amenities are in place; assist with visa applications when necessary


• Expense Management: Create and submit expense reports, verify invoices and receipts, and review claims for consistency and compliance with local policies


• Project Support: Manage approval processes, track project files and action items, and assist with project cost controlling and reporting


• Communication Management: Oversee internal communication within projects or departments, manage distribution lists, and facilitate onboarding for new team members


• Administrative Tasks: Schedule interviews, verify invoices, support onboarding processes, and create purchase orders; provide IT ticket support and maintain SharePoint files

• The ability to prioritize and manage multiple responsibilities in a fast-paced environment


• A proactive, independent, and solutions-oriented mindset demonstrating a high level of accountability and flexibility


• Strong interpersonal skills, capable of building trusted relationships across all levels of the organization, primarily in a virtual environment


• A minimum of 2 years of experience in an administration support role, with experience in Shared Service Center setup being an advantage


• Proficiency in Microsoft Office Suite, including MS Teams and Outlook


• English proficiency at C1 level


• German language baneficial


• The capability to maintain confidentiality and handle sensitive information with care


• Experience working in a dynamic environment with international managers/stakeholders


• Proven experience in calendar management, travel planning, and executive-level logistics

At Bayer, we are committed to transparency, equal pay for equal work or work of equal value, and objective reward practices.

The minimum gross monthly salary for this role is 7,200.00 PLN. The final salary will be determined based on objective factors such as professional experience, qualifications, scope of responsibility.

This position is be eligible for variable pay components, such as annual or performance-based bonuses, awarded in accordance with the applicable employee group, role scope, and compensation structure.

In addition, Bayer offers a competitive and holistic benefits package, including:

- Supplementary medical services
- Flexible benefits supporting leisure and well-being
- Life, accident, and disability insurance
- Employer-supported pension plans
- Home office allowance to support hybrid or remote work
- Company car (if applicable)
- Additional paid leave (if applicable)

Benefits may vary depending on role and employment conditions