Business Support Associate with German (Office assistance/administration)

At Bayer we’re visionaries, driven to solve the world’s toughest challenges and striving for a world where ,Health for all, Hunger for none’ is no longer a dream, but a real possibility. We’re doing it with energy, curiosity and sheer dedication, always learning from unique perspectives of those around us, expanding our thinking, growing our capabilities and redefining ‘impossible’. There are so many reasons to join us. If you’re hungry to build a varied and meaningful career in a community of brilliant and diverse minds to make a real difference, there’s only one choice.

Business Support Associate with German (Office assistance/administration) 

Job purpose:

Join our dynamic team at Bayer where we thrive in a fast-paced and ever-changing environment. Our mission is to provide remote support to managers and teams from within our organization located abroad, ensuring they have the assistance they need in their daily operations. We aim to enable Bayer managers to focus on their value contribution by offering highly qualified remote support in day-to-day administrative activities. If you are looking for an exciting opportunity to make a real impact while working collaboratively with a diverse team, we want to hear from you!  

What you do:

As a Business Support Associate, you will play a vital role in our Bayer team by carrying out the following responsibilities: 

• Calendar Management: Schedule and coordinate meetings, resolve conflicts, and manage room reservation, organize catering and off-site dining arrangements as needed


• Email Management: Efficiently handle incoming emails, create correspondence on behalf of management, and organize the Outlook inbox


• Meeting Support: Set up virtual and hybrid meetings, assist participants, prepare briefing materials, take minutes, and track action items, organize and moderate workshops as required


• Travel Arrangements: Plan and book business trips, including transportation and accommodation, while ensuring all necessary amenities are in place,  assist with visa applications when necessary


• Expense Management: Create and submit expense reports, verify invoices and receipts, and review claims for consistency and compliance with local policies


• Project Support: Manage approval processes, track project files and action items, and assist with project cost controlling and reporting


• Communication Management: Oversee internal communication within projects or departments, manage distribution lists, and facilitate onboarding for new team members


• Administrative Tasks: Schedule interviews, verify invoices, support onboarding processes, and create purchase orders, provide IT ticket support and maintain SharePoint files
  
  

Who you are:


 We are looking for a person who possesses the following qualities: 

• The ability to prioritize and manage multiple responsibilities in a fast-paced environment


• A proactive, independent, and solutions-oriented mindset demonstrating a high level of accountability and flexibility


• Strong interpersonal skills, capable of building trusted relationships across all levels of the organization, primarily in a virtual environment


• A minimum of 2 years of experience in an administration support role, with experience in Shared Service Center setup being an advantage


• Proficiency in Microsoft Office Suite, including MS Teams and Outlook


• English proficiency at C1 level


• German language at minimum B2 level


• The capability to maintain confidentiality and handle sensitive information with care


• Experience working in a dynamic environment with international managers/stakeholders


• Proven experience in calendar management, travel planning, and executive-level logistics
  
  
  
  

Location:

Poland : Pomorskie : Gdańsk  

Division:

Enabling Functions 

Reference Code:

859458