Executive Management Assistant

Responsibilities:

• Directly supports senior management
• Manages day to day calendar(s) of senior management
• Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls
• Prepare and review materials and correspondence for meetings
• Assist with creation/modification of presentations, spreadsheets, and other various documents
• Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
• Orders supplies and process invoices
• Assists in ad-hoc reports special projects
• Serves as back up support for administrative staff when required
• Prepares and reviews materials for senior management’s use in discussions and meetings
• Prepares minutes of selected meetings
• Information update on intranet

Qualifications:

• Bachelor's/University degree
• Solid office administration experience preferably within a large and complex financial services or similar multinational organization
• Significant senior level executive administration experience at the C-Level support
• Highly proficient in Microsoft Office
• Consistently demonstrates clear and concise written and verbal communication skills
• Self-motivated and detail oriented
• Excellent organizational skills and ability to work proactively without close supervision
• Ability to organize and coordinate multiple tasks at once
• High-level of maturity
• Problem-solving attitude
• Fluent speaking and written English

Citi Handlowy offers:

• Job contract and social benefits (private medical care, fitness card, life insurance, pension programme, co-financing of cultural and entertainment events and more. Full list can be found here: www.karierawciti.pl under Benefits for you and Benefits for your loved ones sections)
• Access to e-learning platform (Degreed) as well as English learning platform
• Possibility to gain globally appreciated work experience
• Friendly and supportive culture and team
• Flexible and partly-remote working conditions

Your personal data will be administered by Bank Handlowy w Warszawie S.A. with its registered office in Warsaw, ul. Senatorska 16. The Bank carries out the processing of your personal data first of all to conduct the recruitment process in which you participate, i.e. in the scope specified in Article 22(1) of the Labour Code (Article 6(1)(c)  of the GDPR). You are entitled to: access your personal data, rectify them, erase them, restrict their processing, transfer your data and object to their processing. More detailed information is available at the website: BankHandlowyPolandPrivacyNotice

Please read the information about internal reports procedure – Whistleblowers Protection Act:

BankHandlowyPolandWhistleblowersProtectionAct

------------------------------------------------------

Job Family Group:

------------------------------------------------------

Job Family:

------------------------------------------------------

Time Type:

------------------------------------------------------

Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.

If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review Accessibility at Citi.

View Citi’s EEO Policy Statement and the Know Your Rights poster.