Facilities Coordinator

Job Title

Job Description Summary

Job Description

Position Title: Facility Coordinator

Location: Warsaw – Wola, Plac Europejski 1

Work Mode: On-site

Employment Type: Full-time

Your Responsibilities:

• Preparing and managing the annual budget for office facility services, including periodic settlement reporting and monthly reforecasting.
• Managing facility service providers (technical service, security) in office operations and maintaining direct contact with the building administrator.
• Overseeing workplace safety and hygiene, ensuring proper certification and entering records into designated systems.
• Processing supplier invoices and placing purchase orders (office supplies, food items, cleaning, service, and others).
• Completing monthly reports on space planning and facility inspections.
• Conducting audits upon client request, including health & safety, climate, and office audits.
• Providing support in emergency evacuation planning as a coordinator.
• Responding to all guest inquiries in a friendly and professional manner.
• Supervising all front desk tasks, including conference room bookings and timely deliveries.
• Conducting daily conference room inspections and resolving/reporting any irregularities.
• Overseeing mail and package shipments/receipts via courier services.
• Coordinating team operations.

Our Requirements:

• Higher education degree.
• Minimum 1 year of experience as an office coordinator or in a similar role.
• Proficiency in English (both spoken and written).
• Practical knowledge of MS Office packages.
• Problem-solving mindset and proactive customer approach.
• Strong organizational, communication, and interpersonal skills.
• Self-reliance and effective time management.
• Personnel management and development skills.

Cushman & Wakefield is an equal opportunity / affirmative action employer. All qualified candidates will receive consideration for employment without regard to ethnicity, gender, gender identity or expression, sexual orientation, age, disability, religion, marital status, or any other legally protected characteristic. Cushman & Wakefield is committed to equity in employment, and our goal is to have a diverse, inclusive and barrier-free workplace. If you are a person with a disability and need any other accessible accommodations during the hiring process, you are invited to bring this to the Talent Acquisition Advisor’s attention once they have made contact.