Front-office Assistant

Front-office Assistant

Miejsce pracy: Warszawa

Your responsibilities

• Reception health and safety management: complying to the office baseline
• Visitor management, including the maintenance of visitor and staff attendance records and the issue of Visitor badges
• Reception housekeeping management
• Preparation and management of Access Control system including the preparation and issue of access control cards to staff
• Emergency evacuation support
• Switchboard management
• Incoming and outgoing mail and courier services
• Procurement of Office stationery and supplies
• Internal mail box management
• Guest car parking management
• FM Support to wider REO team
• Support Technical team with first floor meeting space bookings

Our requirements

• Fluent English
• Very good Polish (min. B2 level)
• Honest, punctual, hard-working, willing to learn new things, open-minded
• Experience in a similar position is a must
• Availability to work 20 hours per week
• Customer service orientated
• Strong communication skills, written and verbal
• Familiarity with MS – Excel, Word, Outlook, PowerPoint

What we offer

• International working environment and unique company culture
• Personal development opportunities - Part-time employment contract (20h/week) with salary corresponding to qualification
• Stationary working model
• Flexible benefits package (Lux Med medical care, psychological care, life insurance, My Benefit cafeteria system, including Multisport card co-financing, car park sharing system)
• Membership in Jacobs employee networks (Women’s Network, OneWorld, PRISM, Careers Network, Green Team, Toastmasters, Collectively and others)

Benefits

• sharing the costs of sports activities
• private medical care
• life insurance
• remote work opportunities
• flexible working time
• integration events
• dental care
• corporate sports team
• coffee / tea
• parking space for employees

Your impact

Jacobs is an international engineering company providing services in the field of technical consulting, design, and investment project management. Start your Jacobs career with a company that inspires and empowers you to deliver your best work so you can evolve, grow and succeed – today and into tomorrow. As Receptionist, you will be responsible for managing the tasks listed below and any other duties relating to the facilities operation in our Warsaw's office.

Jacobs

At Jacobs, we’re challenging today to reinvent tomorrow by solving the world’s most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good. Jacobs provides a full spectrum of professional services including consulting, technical, scientific and project delivery for the government and private sector.

We know that if we are inclusive, we’re more connected, and if we are diverse, we’re more creative. We accept people for who they are, regardless of age, disabilities, gender identity, gender expression, marital status, mental health, race, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave.

As a Disability Confident employer, we will interview all disabled applicants who meet the criteria for a vacancy.

W/M/X in our job advertisement means that we welcome all applicants, no matter what gender you feel you belong to – male, female, diverse.