Office Administration Lead

We’re looking for an Office Administration Lead to join our team in Warsaw. You’ll play a key role in managing our physical workplace strategy and take full ownership of office infrastructure across all our Warsaw locations. If you’re a proactive leader who thrives in a fast-paced environment and enjoys building efficient, high-performing workspaces — this role is for you.

Key Responsibilities

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  Take full accountability for the office infrastructure across multiple sites in Warsaw, ensuring they are safe, functional, and representative of our culture.

  
  


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  Act as the main point of contact for different teams regarding all office-related needs, requests, and infrastructure support.

  
  


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  Lead and execute daily operations through a dedicated local team, ensuring high standards of office management.

  
  


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  Analyze and manage office space utilization to ensure we are operating efficiently and planning for future growth.

  
  


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  Partner closely with internal Budget and Construction teams to manage costs and execute office improvements or new fit-outs.

  
  


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  Serve as the primary point of contact for landlords and space providers, managing all communication and rental agreements.

  
  


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  Proactively introduce new initiatives and ideas to increase operational efficiency and enhance the employee experience.

  
  


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  Ensure all offices are fully equipped with everything employees need to be productive on a day-to-day basis.

  
  

Requirements

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  Extensive experience in Office or Facilities Management, with a track record of leading teams and managing multi-site operations.

  
  


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  Strong interpersonal skills with the ability to act as a bridge between various departments and internal stakeholders.

  
  


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  Strong knowledge of office infrastructure, maintenance, and the logistics of managing multiple physical locations.

  
  


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  Ability to work closely with budget teams and manage office-related P&L and operational expenses.

  
  


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  Ability to work independently, take full ownership of the Warsaw footprint, and drive new office initiatives.

  
  


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  Excellent command of both Polish and English (written and spoken).

  
  


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  Experience working in a dynamic, international environment is highly preferred.

  
  

What We Offer

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  20 / 26 days of vacation per year

  
  


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  6 days of sick leaves without document required

  
  


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  Attractive office location and facilities

  
  


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  Snacks in the Office

  
  


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  Medical insurance for you and your partner

  
  


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  Sports package

  
  


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  Birthday, wedding, and newborn gifts

  
  


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  Languages classes (partially paid by the Company)

  
  


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  Career growth opportunities

  
  


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  International corporate parties, great team-building events and activities