Office Coordinator

A Career at HARMAN

As a technology leader that is rapidly on the move, HARMAN is filled with people who are focused on making life better. Innovation, inclusivity and teamwork are a part of our DNA. When you add that to the challenges we take on and solve together, you’ll discover that at HARMAN you can grow, make a difference and be proud of the work you do every day.

A Career at HARMAN Automotive 

We’re a global, multi-disciplinary team that’s putting the innovative power of technology to work and transforming tomorrow. At HARMAN Automotive, we give you the keys to fast-track your career.  

• Engineer audio systems and integrated technology platforms that augment the driving experience  
• Combine ingenuity, in-depth research, and a spirit of collaboration with design and engineering excellence 
• Advance in-vehicle infotainment, safety, efficiency, and enjoyment  

About the Role 

The Office Coordinator is responsible for the day-to-day operation of the Harman office in Łódź, ensuring a safe, efficient, and well-functioning workplace environment.

This role operates under the direction of the Facility Manager and focuses on local execution, vendor coordination, and employee support, contributing to the overall performance of the Facility & Real Estate function.

What You Will Do 

• Office Operations & Workplace Management: ensure smooth daily operations of the office, maintaining a safe and efficient work environment; act as the main point of contact for employees regarding facility-related topics and requests; coordinate and resolve operational issues in cooperation with the building administration; support space utilisation, desk setup, and hybrid workplace arrangements. 
• Vendor & Service Management: manage day-to-day cooperation with external service providers (cleaning, maintenance, security, catering, courier); monitor service quality and ensure delivery in line with agreed standards and contracts; maintain regular communication with landlords, building management, and service partners. 
• Facilities & Maintenance Coordination: coordinate maintenance, repairs, and defect resolution within the office; track and follow up on work orders and service requests; support implementation of workplace standards, safety requirements, and internal policies. 
• Reception, Visitors & Office Services: ensure smooth operation of reception and front office services; manage visitor processes, including registration and access coordination; oversee courier services and internal logistics; ensure high service quality and professional office experience. 
• Workplace Services (Pantry, Cleaning, Parking); oversee housekeeping, cleaning services, and office hygiene standards; coordinate lunch and pantry services, including supplier contact; manage parking allocation, administration, and coordination with providers
•  Access Control & Security Administration: administer access control systems, including user accounts and permissions; manage visitor badges and access cards; support implementation of local security procedures and escalate issues when needed. 
• Financial & Administrative Support: support facility-related financial processes, including invoice verification and processing, cost tracking and documentation, creation and management of purchase requests (SRM or equivalent systems); maintain documentation related to vendors and contracts. 
• Office Supplies & Employee Support: manage office supplies; handle day-to-day employee requests and provide administrative support; coordinate workplace services tools (e.g., booking systems, meal tools) with external providers.
   

What You Need to Be Successful 

• Bachelor's /Master’s degree in Economics or related disciplines.
• Experience in office administration, facility coordination, or workplace services.
• Strong organisational and coordination skills.
• Good communication skills and service-oriented mindset.
• Ability to manage multiple stakeholders and priorities.
• Working knowledge of MS Office tools .
• Business English fluency (written & spoken).
• Proactive, goal-oriented mindset with strong attention to detail and problem-solving skills.
• Ability to work independently within defined guidelines.
• Excellent communication and teamwork abilities within a global organisation.

What Makes You Eligible

• Willingness to work from the office in Łódź at least 3 days per week.

What We Offer

• Flexible work environment,
• Access to employee discounts on world-class Harman and Samsung products (JBL, HARMAN Kardon, AKG, etc.),
• Extensive training opportunities through our own HARMAN University,
• Competitive wellness benefits,
• “Be Brilliant” employee recognition and rewards program,
• An inclusive and diverse work environment that fosters and encourages professional and personal development.
   

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HARMAN is proud to be an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.