Office Manager and C-Level Assistant (immediate start)

We’re looking for an Office Manager and C-Level Assistant to join us immediately! This is a hands-on role where you’ll be the go-to person for all things office- and operations-related. Since we’re moving to a coworking space, your focus will be less about managing a physical office and more about keeping things running smoothly across the coworking space, company equipment, invoices, benefits, and employee support.

We’d like to start with a fully paid trial week so both you and we can quickly check if we’re a good match.

What you’ll do:

• coworking space coordination (City Space Novo, Al. Jerozolimskie): contact with Community Manager, reporting issues, confirming bookings, managing meeting room credits and access cards, monitoring extra paid services (printing, rooms, etc.),

• managing company equipment: maintaining the device register, ordering hardware for new joiners and projects, handling returns and repairs,

• invoices: monitoring Revolut payments, verifying invoices, and sending them to accounting,

• couriers: booking shipments, preparing customs documents, and contact with the agency,

• benefits: managing Multisport and Saltus (add/remove people, verify invoices, update payroll deductions),

• employee anniversaries & small celebrations: ordering gifts, preparing cards,

• supporting team events and integrations,

• handling tasks from the CEO and CxOs.

What we offer:

• salary: 5-9K PLN net on B2B,

• 20/26 days of paid holidays (depending on the length of your experience) + additional 10 days of paid sick leave,

• 2K+ of education budget (training, conference, mentoring),

• private medical care (Saltus), 

• a home-like, non-corporate atmosphere where you’ll work closely with our People team and leadership.

Recruitment process:

• interview with HR,

• trial week (paid) – we start working together to see if it’s the right fit for both sides,

• final decision right after the trial.

About us:

We’re intent – a Warsaw-based IT agency working at the intersection of digital and physical (IoT, wearables, connected devices). We’re a team that values openness, ownership, and curiosity. If you like to keep things organized, enjoy a mix of admin, people, and operations tasks, and want to be part of a supportive team, we’d love to hear from you.

• experience in office management or a similar role is a plus, but not a must,

• what really matters are strong organizational skills, initiative, and the ability to get things done,

• you’re the type of person who doesn’t wait for instructions: when something doesn’t work, you step in and fix it,

• a “yes” mindset – proactive, solution-oriented, and open to taking on different kinds of tasks,

• English at minimum B2 level,

• availability to start immediately.