Payroll Coordinator - EMEA

CMC Markets is looking for a Payroll & Benefits Coordinator to support the accurate and timely delivery of EMEA payroll, benefits and employee share scheme administration.

Provide high-quality and timely support for payroll, benefits and statutory compliance activities across the EMEA region. Ensure payroll processing, reconciliations, benefits administration, statutory reporting and third-party vendor management are completed accurately and within agreed deadlines. Support multiple country payrolls while maintaining compliance with local legislation, company policies and internal controls.

Payroll

• Support the timely and accurate processing of monthly payrolls across EMEA countries including Austria, Cyprus, Germany, Poland, Spain, Norway, Bulgaria, Sweden, France, United Arab Emirates (Dubai) and other countries as required.
• Act as the primary liaison between HR, Finance, employees and third-party payroll vendors.
• Coordinate payroll inputs including new hires, terminations, compensation changes, bonuses, commissions, leave payments, benefits and statutory deductions.
• Review and validate payroll reports received from payroll providers, ensuring accuracy and compliance with local legislation.
• Perform payroll input, output and variance reconciliations, investigating and resolving discrepancies in a timely manner.
• Review payroll funding requirements and statutory payment obligations across all assigned countries.
• Support preparation of payroll journals, and supporting documentation for Finance review and approval.
• Ensure payroll records are maintained accurately and in accordance with company policies, audit requirements and local data privacy regulations.
• Manage payroll calendars and ensure all payroll-related activities are completed within agreed service levels.
• Coordinate year-end payroll activities, including annual tax reporting and statutory submissions as required by local authorities.
• Support internal and external audits by preparing payroll documentation, reconciliations and evidence.

Benefits

• Support the administration of employee benefits across EMEA, including pension plans, health insurance, life assurance, wellness programmes and other local benefits.
• Manage benefits enrolments, changes and terminations in collaboration with HR and external providers.
• Perform monthly reconciliations between payroll deductions, employer contributions and provider invoices and payments to the supplier related to these benefits.
• Review and process benefit provider invoices and resolve discrepancies where required.
• Support Compensation and Benefits team with annual benefits renewals and employee communications.
• Maintain accurate records relating to pension schemes, employee loans and other company-sponsored programmes.
• Provide management information and reporting to benefit providers and internal stakeholders.

Share schemes

• Support payroll reporting requirements relating to employee share schemes, Phantom Shares, RSUs, stock options and other equity awards.
• Ensure taxable benefits and share-based compensation are accurately reflected in payroll reporting where applicable.

Vendor Management

• Build and maintain effective relationships with third-party payroll and benefits providers.
• Review service delivery performance and escalate issues where necessary.
• Ensure payroll providers comply with agreed service levels and statutory requirements.
• Support implementation of payroll and benefits process improvements across the EMEA region.

Other

• Maintain knowledge of payroll legislation, regulations and industry best practices through ongoing professional development.
• Deliver a high-quality, professional and customer-focused service to employees, colleagues and external stakeholders.
• Drive continuous improvement initiatives to enhance payroll efficiency, controls and employee experience.
• Ensure confidentiality of payroll, benefits and employee information always.
• Undertake additional duties and responsibilities appropriate to the role as required.

KEY SKILLS AND EXPERIENCE

• Experience processing and/or coordinating payrolls across multiple EMEA countries.
• Strong understanding of payroll principles, controls and reconciliation processes.

• Knowledge of international payroll concepts including taxation, social security and statutory reporting requirements.

• Experience working with 3rd Party payroll vendor.

• Excellent attention to detail and accuracy.

• Ability to work under pressure and meet strict deadlines.

• Advanced Microsoft Excel skills including:

• • XLOOKUP / VLOOKUP

• • Pivot Tables

• • Complex formulas

• • Data analysis and reconciliations

• • Payroll reporting and validation

• Strong verbal and written communication skills.

• Ability to work effectively within a team environment.

• Strong organisational and prioritisation skills.

• Customer-focused approach.

• Effective problem-solving skills.

• Ability to manage multiple tasks and competing priorities.

CMC Markets is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of gender, sexual orientation, marital or civil partner status, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age