Payroll Processes Expert

Hi, we are Vodeno. We are innovators in the Banking-as-a-Service space. Our technology is cloud-native, and our teams work in the cloud like fish in water. Supported by a leading global equity firm and the ecosystem of nearly 90 partners, our Platform opens new opportunities for businesses across Europe to integrate financial products and services into their solutions. 

Based on financial sector know-how and expertise in cloud technology, we provide a set-up of customer-facing and daily banking services which include: digital onboarding, accounts, cards, payments, and lending with a white-label mobile app channel access. 

• Client at the centre - we deliver value to our clients
• Curiosity - we want to know more!
• Accountability - we deliver on our promises
• Collaboration - we can achieve more with others

We are currently looking for a  Payroll Processes Expert ready to join our adventure.

• Cooperation with external companies to ensure the payroll process

• Maintain database of personnel information and accurate payroll records

• Creating B2B and employment contracts and amendments,

• Distributing documents related to employment (medical check referrals, contracts and others), and taking care of documents flow in HR related field,

• Keeping track of employees budgets spending  and providing it for payroll processing (development, multisport, private medical care),

• Making sure that health & safety trainings and medical checks are done by proper employees,

• Onboarding and offboarding processes related to payroll duties,

• Benefits Administration: Administer employee benefits, coordinate with providers, and assist in benefits-related inquiries.

• Visas processes for relocated employees

• Data Management: Maintain accurate employee records in HR systems, update payroll details, and ensure compliance with policies and regulations.

• System Management: Maintain the data in HR and payroll systems 

• Procedures/regulams updating (related to payroll) 

• Updating templates of documents

• Processing data and preparing  information for accounting team 

• Answering employees' questions about payroll

• A minimum of 5 years of experience in independently payroll processing, preferably in an international context

• Deep knowledge and experience in payroll processing for Poland and the UK

• Ability to use advanced Excel functions, formulas, and tools to manage and analyse payroll data

• Fluent in English and Polish to effectively communicate in a multinational environment and local authorities

• Strong attention to detail and accuracy in handling payroll data

• Ability to identify and resolve payroll-related issues efficiently

• Strong organisational skills and the ability to manage multiple tasks simultaneously.

• Excellent communication and interpersonal skills to work effectively with diverse teams.

• Proactive and able to work independently with minimal supervision

• Availability to work a minimum of one day a week in our Warsaw office

We offer a flexible form of contract according to your preference and the characteristic of the job.
We are also flexible with your work location: this can be your home or office, depending on what you like and what works for you.
You will be provided an individual development budget, dedicated to enhancing your professional skills.
You will have opportunities to grow: as a Google Cloud Partner, we organise Vodeno Cloud Academy and you can get officially certified by Google. 
You and your closest family will be covered with VIP-level private medical care which includes dental treatment and a hospitalisation package. 
We care for our colleagues’ well being, therefore we cover psychological consultations if you ever feel you need such support.
We also offer the possibility of access to a sports card - Multisport 
You will work on computer equipment that delivers the best user experience — Apple MacBook. 
Our Warsaw office is very nicely located with convenient commute options by public transport and offers healthy snacks throughout the day.

Diverse teams really are the best teams. Research shows that some candidates may hesitate to apply for a job unless they meet every requirement. If you are excited about working with us, we encourage you to apply - even if you're not 100% sure. We are interested in getting to know you and learning about what you bring to the table.

Please note that we may close a job posting early if we receive a large number of exceptional applications.

Good luck!