Project Coordinator Product Management (m/f/d)

Shiji is a global technology company dedicated to providing innovative solutions for the hospitality industry, ensuring seamless operations for hoteliers day and night.



Built on the Shiji Platform—the only truly global hotel technology platform—Shiji’s cloud-based portfolio includes Property Management System, Point-of-Sale, guest engagement, distribution, payments, and data intelligence solutions for over 91,000 hotels worldwide, including the largest chains.



The best hotels run on Shiji—day and night.

To support our expanding Product Management team, we are looking for a Project Coordinator—a dynamic, detail-oriented professional who thrives in a fast-paced environment. In this role, you will act as the central hub for communication, alignment, and collaboration across our team of Product Managers and Product Owners. You’ll help drive key operational processes, ensure seamless cross-functional coordination, and step in to support project needs where necessary. If you’re someone who enjoys connecting the dots, bringing structure to complexity, and being a reliable go-to resource, we’d love to hear from you.

• Facilitate onboarding of new Product Owners (POs) and Product Managers (PMs), including training, process alignment, and acting as a team buddy.
• Lead special internal projects (e.g., Gantt rollouts, story writing sessions) involving cross-functional collaboration.
• Champion PO standards and processes, coordinating with the Documentation team on release notes, video assets, and readiness checks.
• Organize and facilitate sprint reviews, prepare reports, and support sprint planning, forecasting, and retrospectives.
• Drive process improvements within the PO team, working closely with Senior POs to identify and implement efficiencies.
• Represent product team needs across departments and help resolve cross-functional challenges.
• Manage SharePoint content (feature requests, roadmaps, release tracking) and ensure timely, accurate updates.
• Support KPI reporting and analytics for leadership using tools like Power BI.
• Assist with overflow work across PO, PM, and BA functions to ensure continuity and delivery success.
• Coordinate team workshops, roadmap presentations, and internal events as needed.

• 2+ years experience as Product Owner or Product Specialist 
• Hospitality Industry experience either via direct exposure or working within a software company delivery solution for the industry
• Self driven approach to work demonstrating eagerness to take accountability and ownership
• Good organizational and leadership ability
• Excellent in communication to all levels of organization. Ability to communicate ideas concisely in written and spoken word. Skilled at conveying direction and value in presentation format.
• Ability to identify gaps, propose solutions while minimizing ‘overhead’ or bureaucracy. Ability to identify and create efficiencies and synergies among teams.
• Ability to understand challenges of all role within the product team
• Ability to train, encourage, mentor new members on their role and their interactions with other team members
• Ability to represent Shiji’s product strategy, company perspective and encourage a team atmosphere within the company culture.

• An engaging and dynamic work environment with freedom and responsibility.
• An open culture where feedback and initiatives are always welcome.
• Full ownership of tasks and the ability to help shape the company’s future.
• Opportunities for professional and personal development within a global organization.
• Flexible working hours and a modern workplace in Katowice.
• A balanced mix of office and remote work to support focus and collaboration.
• Regular company events and entertainment.