Recruitment Administrator, UKI&ME (Dentons Business Services EMEA)

About the company

Dentons Business Services EMEA serves as the operational backbone of Dentons, the world's largest law firm, enabling exceptional service delivery to clients across Europe, the Middle East, and Africa. As a critical part of Dentons' global network, our EMEA business services team drives efficiency, innovation, and collaboration.

About the opportunity

Dentons Business Services EMEA is seeking a proactive and results-oriented Resourcing Administrator to join our UKIME Resourcing Operations team. In this role, you will be part of the wider HR Operations Services team but will provide dedicated operational support to the UKIME Resourcing team. This is an excellent opportunity for an individual with at least one year’s experience in a law firm, recruitment agency, or professional services environment who is eager to advance their career in HR or Recruitment Operations.

The role requires working UK hours and work aligned with the UK calendar. 

About the role

• Vacancy Management: Create and manage vacancies on the Applicant Tracking System (ATS), ensuring effective coordination of internal and external job postings and advertisements.
• Data Integrity: Originate and maintain accurate data within the ATS and other HR systems, supporting robust reporting and metrics.
• Job Description Administration: Maintain all job descriptions, ensuring documents are current, accurately formatted, and consistent with Dentons’ house style.
• Interview Coordination: Schedule and coordinate high volumes of interviews for candidates, recruitment agencies, hiring managers, and interviewers, ensuring all stakeholders are fully briefed and demonstrating sensitivity to differing time zones.
• Stakeholder Liaison: Act as a point of contact for recruitment agencies and direct applicants regarding interview logistics and process updates.
• Status Reporting: Provide regular updates to Resourcing Advisors, the Resourcing Manager, and the Head of Recruitment on interview scheduling and candidate progress.
• Assessment Administration: Arrange online psychometric assessments and behavioural preference questionnaires, track candidate progress, and deliver timely reports to relevant stakeholders.
• Invoice Processing: Accurately process HR invoices, ensuring correct coding, tracking, and timely completion in line with company procedures.
• Service Level Adherence: Ensure all assigned tasks are completed within agreed service level agreements (SLAs).
• Offer and Contract Production: Prepare and issue offer letters and employment contracts for permanent and fixed-term roles.

Technical Skills

• 1 year + experience of working in an HR department or recruitment agency
• Ability to work in English (English language level very strong B2 or C1)
• PC literate with a good working knowledge of MS Office, e.g. Word, Excel, PowerPoint, and Outlook.
• Knowledge of Recruitment systems, and the ability to implement best practices in system usage
• Experience in managing high volumes of administration.
• Ability to maintain clear record-keeping systems including databases.
• Experience of working within a law firm, corporate environment, recruitment agency, or professional services organization would be preferable

Personal Skills / Attributes

• Excellent written and verbal communication skills.
• Methodical approach to work with a strong focus on accuracy, attention to details, consistency, and quality.
• A flexible approach to adapt to differing demands, prioritizing tasks where appropriate, and ensuring completion of tasks.
• Understands the need for well-defined procedures and keeps process documentation updated.
• Ability to work collaboratively as part of a team.
• Exhibits a positive attitude and interacts positively at all levels within the firm.
• Demonstrates excellent customer/client-facing skills.
• Strong problem solving and analytical skills; can clearly explain and present problems and issues to others and contribute to their resolution.
• Carries out all responsibilities in a way which supports the firm's goals and promotes the equal opportunities and diversity principles.

• Private medical healthcare provided by Medicover 

• MultiSport card 

• Benefit Cafeteria system 

• Veterinary care for your pet provided by PetHelp 

• Option to join a private insurance plan 

• An additional day off for your birthday 

• Tailored learning & development opportunities 

• Hybrid work model with a modern office in Warsaw city center