Executive Assistant

Aion Bank is a fully regulated European bank and credit institution, combining Vodeno’s cutting-edge, private blockchain-based platform with its ECB banking license, strong balance sheet, and deep regulatory expertise. Our mission is to provide a comprehensive suite of embedded banking solutions, enabling businesses to seamlessly integrate financial services into their offerings.

As part of the UniCredit Group, Aion Bank and Vodeno will accelerate their digital banking offer in strategic markets and will act as a sandbox for innovation for the wider UniCredit Group. Aion Bank and Vodeno's existing Banking-as-a-Service (BaaS) offering across key European markets, including Germany and Poland, will see the bank embed its services - ranging from account access and deposits to lending, payments and loyalty programs - directly into non-banking digital platforms, facilitating seamless customer experiences.

At Aion Bank, our biggest strength is our people—a team of highly intelligent, creative, and ambitious professionals who thrive in a fast-paced, innovative environment. We believe in delivering results while fostering a culture of passion and collaboration.

• Manage professional scheduling for the Board Members located in Poland, including agendas, mail, email, phone calls, client management, and other company logistics. Provide such support to the rest of Board Members who are not Poland based, while they stay at our office in Warsaw
• Coordinate scheduling and calendar management, as well as content and flow of information to senior executives
• Manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals
• Take minutes from Board Members meetings and Supervisory Board meetings
• Provide ad hoc administrative support 
• Liaise with colleagues in other departments and representatives of our clients, investors and partners across Europe

• Proven work experience as an Executive Assistant to senior executives
• Ability to multitask and prioritise daily workload
• Excellent verbal and written Polish and English
• Strong interpersonal skills and ability to collaborate in diverse and dynamic environment
• Outstanding organisational and time management skills
• Discretion and confidentiality and ability to say “no” keeping good relationship at the same time
• Proactivity, ability to anticipate and work towards completing assigned tasks

Diverse teams really are the best teams. Research shows that some candidates may hesitate to apply for a job unless they meet every requirement. If you are excited about working with us, we encourage you to apply - even if you're not 100% sure. We are interested in getting to know you and learning about what you bring to the table.

Please note that we may close a job posting early if we receive a large number of exceptional applications.

Good luck!