Office Assistant

CAPCO POLAND

Capco is a global technology and management consultancy specializing in driving digital transformation across the financial services industry. We are passionate about helping our clients succeed in an ever-changing industry. 

Joining Capco means joining an organisation that is committed to an inclusive working environment where you’re encouraged to #BeYourselfAtWork. We celebrate individuality and recognize that diversity and inclusion, in all forms, is critical to success. It’s important to us that we recruit and develop as diverse a range of talent as we can and we believe that everyone brings something different to the table – so we’d love to know what makes you different. Such differences may mean we need to make changes to our process to allow you the best possible platform to succeed, and we are happy to cater to any reasonable adjustments you may require. You will find the section to let us know of these at the bottom of your application form or you can mention it directly to your recruiter at any stage and they will be happy to help.

We also are:

• Experts in banking and payments, capital markets, wealth and asset management


• Focused on maintaining our nimble, agile, and entrepreneurial culture


• Committed to growing our business and hiring the best talent to help us get there

We are looking for a highly organized and proactive OFFICE ASSISSTANT to support the smooth day-to-day operations of our Warsaw office. This role is ideal for someone who enjoys creating a welcoming and efficient office environment, coordinating events, and anticipating the needs of the team. You will play a key role in fostering a positive workplace culture through thoughtful planning and hands-on support.

Key Responsibilities:

• Office Coordination & Upkeep:
  Ensure the office is well-stocked, tidy, and running smoothly. Manage supplies, liaise with vendors, and handle basic facility needs.


• Event & Meeting Support:
  Organize internal events such as team breakfasts, celebrations, and workshops. Support logistics for meetings, including room bookings, catering, and materials preparation.


• Proactive Administrative Support:
  Anticipate team needs and take initiative to solve problems before they arise. Provide ad hoc support to executives, including calendar coordination and travel arrangements.


• Communication & Liaison:
  Act as a point of contact for internal and external stakeholders. Help maintain a friendly and professional office atmosphere.


• Documentation & Reporting:
  Assist with preparing reports, and internal communications. Maintain office records and support basic data entry tasks.

Qualifications:

• Previous experience in office administration or hospitality


• Strong organizational and multitasking skills


• Friendly, proactive, and service-oriented attitude


• Critical and analytical thinking


• Excellent communication skills in Polish and English (min. C1)


• Proficiency in Microsoft Office (Outlook, Excel, PowerPoint)


• Ability to work independently and as part of a team


• Hybrid working mode: 3 days a week working from Capco’s Warsaw office

Why join Capco?

• Employment contract 


• Possibility to work remotely (3 days office / 2 days home office)


• Speaking English on daily basis, mainly in contact with foreign stakeholders and peers


• Multiple employee benefits packages (MyBenefit Cafeteria, private medical care, life insurance)


• Access to 3.000+ Business Courses Platform (Udemy)


• Access to required IT equipment


• Ongoing learning opportunities to help you acquire new skills or deepen existing expertise


• Being part of the core squad focused on the growth of the Polish business unit


• A flat, non-hierarchical structure that will enable you to work with senior partners and directly with clients


• A work culture focused on innovation and creating lasting value for our clients and employees

** RECRUITMENT PROCESS STEPS** 

• Screening call with the Recruiter


• Interview with Capco Hiring Manager


• Feedback/Offer