Space / Occupancy Planner | EMEA

Colliers is a leading diversified professional services company. With operations in 70 countries, our more than 24,000 enterprising people work collaboratively to provide expert advice to maximize the value of property for real estate occupiers, owners, and investors.

 As a global leading real estate firm, Colliers is redefining workplace strategy worldwide, helping organisations rethink where they work, how much space they need, and how their workplaces should function in an increasingly complex, hybrid, and sustainability-driven landscape.

This opportunity sits as part of our growing EMEA occupier services team and is based within our office in Warsaw with the EMEA Integrated Business Solutions team.

We are seeking a space/occupancy planner to join our dynamic team. This role is ideal for a proactive professional who thrives in an international, fast-paced environment and enjoys working with international clients and visualizing client requirements.

 

Main Responsibilities:

• Delivery of strategic occupancy and space planning projects across EMEA for one our clients with an office portfolio of c. 200,000 sqm;
• Design layouts for space reconfigurations and people moves, ensuring that proposals meet all client internal and regulatory standards across both agile and traditional environments;
• Work closely with the moves & changes team, construction teams, cost management teams and other third-party vendors to ensure that plans are delivered on time and with the required level of accuracy;
• Monitor and maintain business occupancy within portfolio, including maintaining accurate stacking plans, to ensure compliance with policy standard;
• Liaise with all client business functions to ensure that space plans, including 'names to desks' are accurate on behalf of the client;
• Provide data to the client on an ongoing basis to aid its real estate strategy reviews and reporting, including desk demand tracking, portfolio utilisation and space efficiency monitoring, etc;
• Obtain a full ‘scope of requirements’ for all space related activity covering business as usual to projects to help develop the right space proposal / test fit;
• Provide space proposals, stacking diagrams by location, building, floor etc., based on the client’s business demand and local project activity. Ensure local regulatory standards and building limitations are factored into when producing proposals. Ensure compliance barriers are reviewed and factored into the proposals;
• Develop migration plans and potential sequencing of moves / relocations to business as usual and project related activity;
• Ensure the client Workplace Planning process is followed and maintained at all levels;
• Ensures planning is aligned with the clients Corporate Standards and that all scenarios are shown to maximise best use of space;
• Oversee and manages periodic floor audits (conducted by others) to capture seat assignments, occupancy, vacancy, etc.
  
   

 Key Stills and Qualifications:

• Prior experience within a similar space planning position role essential (min. 3 years of experience);
• Financial Services and Banking sector experience preferred but not essential;
• Advanced knowledge and ability to use AutoCAD and CAFM systems;
• Great analytical skills with a high degree of proficiency with Excel, PowerPoint, and other MS tools;
• Excellent communicator, with good level of presentation skills, who can communicate effectively with internal and external clients;
• Detail-focused and organised with the ability to action tasks in a timely manner that will benefit the end-user and provide an excellent client service;
• A collaborative team player, who is comfortable working across teams in an international environment;
• Fluent in English;
• Fluent in Polish - nice to have;
• Comfortable working in a fast-paced, multicultural, and globally distributed team environment.
  
   

What we offer:

• Hybrid model of work (50% office/ 50% remote);
• International environment, working in English;
• Private healthcare with rehabilitation, 6 additional days off yearly for parents, cafeteria programme and other benefits;
• Internal training program;
• Job in a company that cares about the sustainable development of the organization;
• Working in a company with the titles: Best Employer 2017 and 2019 awarded by Kincentric (formerly AON) and Investor in Human Capital 2019, 2021, 2022, 2023, 2024 and 2025.

Check our Warsaw Newffice | Colliers