Talent Specialist EMEA

We're looking for a Talent Specialist, this role is focused on supporting and administering processes within the Talent Domain across the EMEA region. Your main objective will be to ensure efficient coordination and documentation of hiring activities, maintain accurate records, assist with Talent Acquisition initiatives. This role will have a heavy focus on driving continuous improvement and process efficiency across the Talent landscape.

RESPONSIBILITIES:

•  Coordinate and schedule interviews, ensuring all logistics are in place, including interviewers' availability, meeting rooms, and necessary equipment.
•  Serve as a point of contact for internal stakeholders regarding interview scheduling and provide timely updates on interview status.
•  Coordinate pre-employment activities, such as reference checks, background screenings, and employment verifications, ensuring timely completion and documentation.
•  Maintain accurate and organized talent acquisition records, including candidate profiles, interview notes, and hiring documentation in compliance with company policies and legal requirements.
•  Assist with the pre-boarding process for new hires, including offer packages, coordinating paperwork, and ensuring completion of required documents.
•  Collaborate with the HR team to ensure timely and accurate reporting of talent acquisition metrics.
•  Identify opportunities for process optimization and collaborate with key stakeholders to implement improvements, optimize workflows, and enhance the overall effectiveness across the talent landscape.
• Stay up to date with industry trends and best practices in talent acquisition, learning, and development administration, suggesting improvements to enhance our processes and practices.

YOU WILL BE SUCCESSFUL IF YOU HAVE: 

• Attention to detail: Demonstrated ability to maintain accurate records, follow processes meticulously, and ensure data integrity.
• Organizational skills: Strong ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines in a fast-paced environment.
• Problem-solving mindset: Proven track record of identifying issues, analyzing root causes, and implementing effective solutions to improve processes and efficiency.
• Continuous improvement mindset: Eagerness to seek out opportunities for improvement, embrace change, and proactively suggest enhancements to talent acquisition and learning and development administration.
• Collaboration and teamwork: Ability to work effectively with cross-functional teams, HR stakeholders, and external partners to achieve common goals and drive success.
• Communication skills: Excellent written and verbal communication skills, with the ability to effectively communicate with internal stakeholders and candidates.
• Analytical skills: Proficiency in analyzing data and metrics to identify trends, patterns, and areas for improvement in talent acquisition and learning and development administration.
• Adaptability: Willingness to adapt to changing priorities, learn new technologies and systems, and thrive in a dynamic work environment.
• Tech-savviness: Comfort and proficiency in using various HR software, applicant tracking systems (ATS), and case management tools.
• Confidentiality: Ability to handle sensitive and confidential information with discretion and maintain a high level of professionalism.
• Proactive approach: Self-motivated and driven to take initiative, anticipate needs, and exceed expectations in talent acquisition and learning and development administration.
• Customer service orientation: Commitment to providing exceptional service to candidates, internal stakeholders, and employees throughout the talent acquisition and learning and development processes.

PREFERRED REQUIREMENTS:

• Bachelor's degree in human resources, business administration, or a related field.
• 3-5 years’ experience in HR operations, preferably in a talent acquisition support role.
• Proficiency in using applicant tracking systems (ATS) and other HR software.
• Must be proficient in English, preferred language capabilities German, Dutch, Polish, Spanish, or Italian.

This is a hybrid role.