Vibe Office Supervisor

Hi there!

We are Tooploox, and we work on projects that improve people’s lives – in line with our mission, we have already changed the way people invest their money, build houses, and take care of their health (just take a look at our client portfolio). We work with a variety of organizations, from startups to large companies. Our present areas of activities include artificial intelligence, automotive, fintech and healthcare.

We place great emphasis on maintaining a high level of employee community engagement at Tooploox, which is why we are looking for a new person to proactively and passionately take care of our new Warsaw office.

Feel invited!

What you will do:

• Manage incoming and outgoing mail and packages


• Restock kitchen and office supplies - snacks & drinks, stationery, books, hardware, SWAG


• Find ways to make the work environment healthy, fun and beautiful


• Help in managing outsourced service providers


• Help with new plooxies onboarding - prepare welcome packs, office tours for newcomers


• Take care of our team’s integration


• Help the Event Team in organizing team retreats and parties


• Organizing business trips - buying tickets, booking hotels etc.


• Cooperating with external suppliers and the landlord


• Coordinating of repairs and services

Experience and skills we’re looking for:

• At least 1 years of experience working as a Office Administrator, Community Manager, Event Coordinator or similar


• Fluency and confidence in written and verbal English and Polish


• Be ready to work between 9 am -5 pm in our office in Warsaw


• Outstanding interpersonal, organizational and communication skills


• Ability to find and use the right tools, such as Google Spreadsheets, to automate tedious, repetitive tasks


• Ability to work independently, proactively and anticipate needs with a go-doer attitude


• Flexibility and open-minded approach


• Creative thinking in terms of improving office space in all aspects