Administrative & Office Assistant (Finance-Oriented) Parental Leave Cover

We are looking for someone organized, proactive, and with a strong interest in administrative and financial operations, eager to contribute to the smooth running of our daily activities and support key business processes.
If you enjoy coordinating tasks, supporting different teams, handling administrative processes, ensuring efficient operations, and gaining exposure to financial management activities, this could be your opportunity.

As a member of our team you will:

· Support the day-to-day administrative and operational activities of the office.

· Coordinate with suppliers and service providers to ensure smooth office operations.

· Manage and organize physical and digital documentation.

· Support travel arrangements, logistics, and internal events when required.

· Assist with invoice processing, payment tracking, and administrative financial tasks.

· Support monthly financial closing activities and preparation of financial documentation.

· Prepare and organize documentation for accounting, audits, reporting, and internal controls.

· Support expense tracking activities.

· Provide operational support in financial processes.

· Support the management of office supplies, equipment, and general facilities.

· Collaborate with different departments and external partners to ensure efficient operations.

· Contribute to maintaining a positive and well-organized workplace environment.

· Progressively gain exposure to financial operations and business support activities, providing backup support across key administrative and finance processes.

What we expect from you:

· We do not expect you to know everything from day one. What matters most is your willingness to learn, your sense of responsibility, and your ability to stay organized.

· Previous experience in administrative support, office management, finance administration, or similar roles is valued.

· Educational background in Finance, Accounting, Business Administration, Economics, or a related field is considered a strong advantage.

· Previous exposure to accounting support, accounts payable/receivable, financial administration, or controlling activities is valued.

· Good organizational and time management skills.

· Strong analytical skills and confidence working with financial and operational data.

· Strong attention to detail and ability to manage multiple priorities.

· Proactive attitude and problem-solving mindset.

· Comfortable working with Microsoft Office tools, particularly Excel and Outlook.

· Advanced Excel skills are considered an advantage.

· Good communication and interpersonal skills.

· Ability to work independently while collaborating effectively with different teams.

· English communication skills.

· Availability to start at short notice, to participate in a structured onboarding, training and handover period to ensure a smooth transition of responsibilities.

What we offer:

· A collaborative, open, and supportive culture.

· Flexible working arrangements with a hybrid work model (3 days in the office and 2 days remote).

· Continuous learning opportunities and on-the-job development.

· An international environment with colleagues from different backgrounds.

· Flexible benefits through Coverflex.

· Remote work allowance.

· The opportunity to gain exposure to different areas of business operations.

· Possibility of continued collaboration after the initial contract period, depending on business needs and performance.