Administrative & Operations Coordinator

We are Factor H, a company specialized in recruiting talent for specialized, leadership, and management roles within organizations. We believe in a personal approach, building strong and trustworthy connections with everyone we work with.

We are currently supporting an international project within the pharmaceutical industry in recruiting an Operational Support professional to strengthen its structure and ensure efficient coordination across markets.

Key Responsibilities

• Support the sales and marketing teams in executing annual plans and commercial initiatives.
• Track and manage promotional materials, samples, and commercial documentation.
• Organize and coordinate training sessions, meetings, and internal and external events.
• Ensure daily administrative and logistical support, aligned with the organizations goals.
• Manage administrative processes, purchase orders, contracts, and invoicing (POs, suppliers, procurement).
• Support internal and operational communication between Portugal and Spain teams.
• Promote a collaborative culture, ensuring clear communication and alignment across teams.

Candidate Profile

• Solid experience in administrative or operational roles, preferably in a multinational environment.
• Strong organizational and planning skills.
• Excellent communication and interpersonal abilities.
• Autonomous, proactive, and comfortable in dynamic environments.
• University degree in Business Administration, Communication, or a similar field.
• Fluent in Portuguese and English (written and spoken), and Spanish as a valuable complement.
• Experience with digital tools and management platforms (such as Coupa, Salesforce, or similar) is an advantage.

If you are looking for an international career challenge and believe your profile matches this opportunity, submit your application and take the next step in your professional journey!