Executive Office Support

EXPERIENCE AND EDUCATION:

Essential Qualifications/Experience:

·         Demonstrated skills in the use of personal computer office automation packages, particularly Microsoft applications and inclusive of SharePoint and workflows

·         Experience with organizing and executing conferences, workshops, or small professional events

·         5+ years' of experience in progressively responsible administrative roles, or equivalent combination of qualifications and experience

·         Previous experience working in an international Military/Civilian environment

·         Responsible to the EXO for the efficient operation and management of the department's administrative functions

·         Act as first point of contact for the EXO and deal diplomatically and effectively with a wide variety of issues

·         Provide administrative support to the EXO ensuring the efficient daily operation of the office, including:

ü  organising meetings, taking minutes, drafting and organising communications/correspondence/documents

ü  maintaining incoming and outgoing mail log, and

ü  maintaining an effective follow-up and/or reminder system for pending actions

·         Responsible for coordination and administration of the EXO diary and visit programmes in coordination with the SM, including support for VIP visits hosted by the Academy Director

·         Liaise with administrative staff in other organizational elements to ensure above coordination

·         Perform other duties as may be required