Executive Personal Assistant

Job Description

Main responsibilities of this Position: 

The Executive Personal Assistant provides high-level administrative and organizational support to senior executives, ensuring the smooth operation of daily activities and effective management of schedules, communications, and projects. The role requires discretion, initiative, and excellent interpersonal skills to support strategic priorities while maintaining confidentiality and professionalism.

Reports to: Deputy CFO 

Key Areas of Responsibility 

• Manage and organize the executive’s calendar, appointments, and meetings, ensuring optimal time management and prioritization.

• Prepare, edit, and proofread correspondence, reports, presentations, and other documents.

• Coordinate travel arrangements, including flights, accommodation, and itineraries.

• Serve as a primary point of contact between the executive, internal teams, and external stakeholders.

• Handle confidential information with discretion and maintain high levels of professionalism.

• Assist in planning and organizing internal and external events, meetings, and conferences.

• Track and follow up on action items, deadlines, and projects on behalf of the executive.

• Anticipate needs and proactively provide solutions to administrative or operational challenges.

• Support personal tasks when required, ensuring seamless integration with professional responsibilities.
   

Key Skills  

• Proven experience as an Executive Assistant, Personal Assistant, or similar role supporting senior executives.

• Strong written and verbal communication skills.

• Proficiency with office software (e.g., MS Office, Google Workspace) and familiarity with virtual meeting tools.

• High level of discretion, integrity, and professionalism.

• Ability to work independently, anticipate needs, and manage competing priorities.

• Flexibility and adaptability to a fast-paced and dynamic work environment.

• Experience in project coordination or event planning.

• English Fluent, French is a Plus

Soft Skills

• Problem-solving mindset and proactive approach.

• Strong interpersonal skills and the ability to build relationships across all levels of the organization.

• Attention to details

• Exceptional organizational, time-management, and multitasking abilities.

Working Conditions

• Location: Paço d'Arcos

• Full-time position, may require occasional travel and extended hours depending on executive needs.

Europcar Mobility Group

Europcar Mobility Group is a global mobility player, with 75 years of mobility services expertise and a leading position in Europe.  “We help to change the way you move” is what we stand for and brings us together.

We offer to individuals and businesses a wide range of car and van rental services, be it for a few hours, a few days, a week, a month or more, on-demand or on subscription, relying on a fleet of more than 250.000 vehicles, equipped with the latest engines including an increasing share of electric vehicles.

Our brands address differentiated needs, use cases and expectations: Europcar® - a global leader of car rental and light commercial vehicle rental, with a premium positioning, Goldcar® - a frontrunner at providing low-cost car rental services in Europe, and Fox-Rent-A-Car®, one of the main players in the car rental market in the US, with a "value for money" positioning.

Customers’ satisfaction is at the heart of the Group’s ambition and that of our more than 8,000 employees, everywhere we deliver our mobility solutions, thanks to a strong network in over 130 countries.

More info at: www.europcar-mobility-group.com