HR /Workforce Admin Specialist

Managing employee personal data, validating any personal data changes with appropriate sign-off procedures, and validating any documentation required.

Supporting position management within Workday, creating, editing and ending appointments and positions, ensuring the requestor is notified of the action and the employee is informed.

Managing Workday job change processes and required documentation resulting from promotions, demotions, lateral transfers, fixed term contract extension, etc.

Working with in-country HR to manage transfers of affiliates, generating contract documentation and supporting manual payroll and benefits activities as appropriate.

Managing employment verification to confirm employee details to 3rd parties on request and generating approvals and producing verification statements.

Performing data quality checks on employee data in Workday, managing the list of errors, highlight data gaps and liaising with the relevant stakeholder(s) or Local HR to correct the quality of the data.

Looking for opportunities to improve process execution and technology usage and working with Global Process Owners (GPO) to prioritise and implement improvements.

Responsible for operational activities in the end-to-end talent acquisition process, including contact with line managers and talent acquisition partners.

Performing background screening of candidates to include ‘right to work’ checks.

Setting up interviews, coordinating with talent acquisition, line managers, and candidates.

Preparing offer letters for successful candidates.

Performing associated administrative tasks - purchase orders and candidate expense reports and coordination of activities with various external vendors.

Accurate collection of information and proper use of the systems that will be deployed throughout HR to support the recruitment processes.

Fluent in English and Portuguese/Spanish

Willingness to sporadically get involved in the support of other HR teams in the Regional Centre.

 Keen attention to detail and focus on data accuracy. 

Understanding of common HR and service centre enabling technologies – , case management, telephony, and online user portals 

Able to communicate fluently in English.

Demonstrable ability to manage competing priorities efficiently.

Ability to prioritize workload within a matrixed team environment.

Enjoys working as part of a lively and hard-working team.

Proficient in Microsoft applications.

Excellent communication, organisation and interpersonal skills.

Proven ability to work with confidential data.

Ability to think analytically and effectively problem solve using creative solutions.

Flexibility and resourcefulness to change.

Experience of working in a Talent Acquisition or HR team.

HR qualification.

Workday and ServiceNow experience

Experience of working in a matrix environment