Logistic Administrative | Sintra - Cascais

A multinational company operating in the chemical supply sector is looking to strengthen its team in Portugal with the addition of a Logistics Administrative professional.

Key Responsibilities:

• Manage and monitor the full sales and purchase cycle of transactions.
• Purchasing: Coordinate with suppliers regarding purchase orders, product availability, loading instructions, booking slots, and ensure receipt of all required documentation.
• Sales: Liaise with customers to ensure timely delivery, correct packaging, and provision of all necessary documentation for smooth unloading, in accordance with the sales contract.
• Prepare and issue documentation as per contractual requirements, including:
  • Sales invoices
  • Certificate of Analysis (CoA)
  • Delivery notes / Packing lists
  • Insurance certificates (for CIF shipments)
  • Transport documents: Bill of Lading (B/L) or CMR (for road transport)
  • Certificate of Origin (COO)
  • ATR, EUR1, Excise documents
  • Legalization of documents via embassies and/or chambers of commerce
• Book and follow up on transport orders with designated logistics partners.
• Coordinate warehousing operations, including inbound/outbound logistics, storage, repacking, filling, and labeling.
• Communicate with customs agents and follow up on import/export declarations.
• Perform quality assurance by verifying supplier CoAs against sales specifications.
• Issue purchase orders for all services and validate incoming invoices related to customs, demurrage, transport, and storage.
• Report claims to the designated HSEQ contact.

Requirements:

• Strong communication and organizational skills.
• Previous experience in a similar role within the import/export or logistics sector.
• Fluency in English (spoken and written).

Location:

• Quinta da Beloura, Sintra (Portugal). 

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