Marketing Assistant

We're fast learners,
hard workers, natural collaborators... and we Make Modern Happen!

Our ambition is to
unlock the potential of our digital world so that organisations everywhere can
innovate and thrive securely.

We aim to achieve
this goal by bringing together the world’s most talented people and the most
powerful technologies, combining them to address our customers' challenges and to
build something stronger together.

If you share our
vision, join us!

Right now, we are
looking for a Marketing Assistant to integrate our internal team,
based in Lisbon.

Your responsibilities
include:

• Manage and monitor the Marketing
  Department’s email inbox, ensuring the proper sorting, forwarding, and
  follow -up of all incoming internal and external contacts and requests;
  
• Support the administrative management of
  the Marketing Department, including recording and tracking costs, monitoring
  orders, and organizing documents;
  
• Keep the department’s budget, expense, and
  financial commitment records up to date;
  
• Support procurement processes and supplier
  relationships, including requesting quotes, awarding contracts, tracking
  deliveries, and monitoring invoicing;
  
• Manage the inventory of marketing
  materials, merchandising items, and promotional assets;
  
• Ensure the organization and control of the
  Marketing warehouse, maintaining adequate stock levels and proper storage of
  materials;
  
• Manage existing communication materials and
  signage in the offices, ensuring that content is kept up to date and materials
  are properly maintained;
  
• Coordinate requests for support for
  internal meetings, including catering, room setup, signage, and audiovisual
  needs;
  
• Prepare, transport, set up, and collect
  branded materials used at events, trade shows, conferences, and activation
  campaigns;
  
• Provide logistical support for the
  company’s participation in internal and external events;
  
• Ensure the distribution and monitoring of
  corporate promotional materials;
  
• Collect, organize, and record contacts,
  leads, and other relevant information obtained at events and promotional
  activities;
  
• Keep the databases and platforms used to
  track contacts and opportunities generated by marketing initiatives up to date;
  
• Support the Marketing team in carrying out
  operational tasks related to campaigns, events, and communication initiatives.
  

You must have:

• High school diploma or higher in Marketing, Communication,
  Management, Secretarial Studies, Event Planning, or a related field;
  
• Good knowledge of Microsoft 365 (Outlook, Excel, Word, PowerPoint,
  and Teams);
  
• Ability to use management and collaboration tools;
  
• Basic skills in budget management and administrative oversight;
  
• Strong organizational skills and a methodical approach;
  
• Strong attention to detail and quality of work;
  
• Ability to manage priorities and meet deadlines;
  
• Strong communication and interpersonal skills;
  
• Willingness to support one -time events outside the usual office
  setting.
  

We value:

• Previous experience in administrative roles, operational marketing,
  event support, or logistics coordination is a plus;
  
• Experience in supplier relations and order management is considered
  an asset.
  

We
offer:

• Regular
  professional development;
  
• Certification
  paths resources;
  
• Regular teambuilding programs;
  
• Friendly workplace.
  

Workplace: Lisbon (Hybrid)  

Claranet: Make Modern
Happen!