Office Coordinator

Role Overview

This role is responsible for ensuring the smooth running of office operations while providing administrative support to management and various internal functions. You will play a key role in coordinating activities, managing documentation, and supporting both HR and financial processes.

Key Responsibilities

• Oversee and coordinate daily office operations;
• Provide direct administrative support to management and leadership teams;
• Organize schedules, meetings, appointments, travel arrangements, and internal events;
• Manage and maintain administrative documentation in an organized manner;
• Act as a point of contact with suppliers, partners, and external stakeholders;
• Support Human Resources activities, including administrative processes, training coordination, and internal procedures;
• Assist with administrative tasks related to financial management;
• Contribute to continuous improvement initiatives and process optimization;
• Handle telephone communications and support both internal and external interactions.

Requirements

• High school diploma in Administrative Studies or a degree in Business Administration, Accounting, Management, or a related field;
• Previous experience in roles such as Office Manager, Executive Assistant, Administrative Officer, or similar;
• Strong organizational and planning skills, with the ability to manage priorities effectively;
• High level of responsibility, autonomy, and productivity;
• Ability to collaborate across different departments within the organization;
• Detail-oriented, structured, and results-driven approach;
• Proficiency in standard IT tools, including Word, Excel, and PowerPoint;
• Strong Excel skills, including the use of pivot tables;
• Experience with CRM systems is considered an advantage;
• High level of accuracy and attention to detail when handling and analyzing data.

Não convém ser dos nossos clientes (Vodafone, Altice/MEO e NOS).