OVERALL DESCRIPTION

Under the direct supervision of the Manager, procures parts, materials, services, and any other items under one of three defined sections (Infrastructure, Rail Vehicles, or Automotive). Interfaces with assigned end-user departments in diligently meeting the needs of assigned area(s) in primarily procuring routine items. All duties to be completed in strict compliance with the Authority’s Procurement Manual, relevant regulations, and SEPTA’s funding agency requirements.

SPECIFIC RESPONSIBILITIES

1. Under direct supervision from the Manager, ensures that stock and non-stock purchase requisitions are processed expeditiously and in a manner to encourage fair and open competition. Promotes all procurement tools required to achieve the goal of open competition while expediting the process. Items may require staff summaries to be prepared based upon the dollar value. 


2. Responsible for the development, review and critique of bid solicitation packages, certified bid tabulations, recommendation for award, contract awards and purchase orders, ensuring appropriate back-up documentation for accuracy, clarity, completeness, and adherence to the Authority’s Procurement Manual.


3. Conducts and presents findings of responsibility reviews for prospective awardees utilizing Financial Statement Analysis including the review of Balance Sheets and Income Statements.


4. Performs cost and/or price analysis to substantiate Sole Source and Single Bid awards.


5. Drafts, analyzes, and presents modifications of specialized contract terms and conditions (i.e., commodity dependent escalation/de-escalation provisions) to the Legal Department for approval.  May prepare Cure Notices or Termination for Cause correspondence as appropriate.


6. Utilizes Mainframe/Web based PC software system, such as electronic procurement system, Excel, Access and software technologies for procurement and management reporting responsibilities.


7. Interfaces with end-user departments to prioritize and achieve maximum effectiveness in acquiring material and services supporting Authority vehicle fleets and other requirements.


8. In addition to handling all activities of routine procurement, assists the Senior Procurement Officer and/or Manager with non-routine or non-standard procurement activities (e.g., assists with the processing of solicitation packages and the preparation of purchase orders with non-routine or non-standard procurement activities).


9. Ensures appropriate back-up documentation is prepared accurately, clearly, completely, and in adherence to the Authority’s Procurement Manual. Documents must be placed in the department’s document management system, New Groups Network (NGN). Each docset needs to be completed in a timely manner utilizing appropriate forms in the system and completing all requiring fields to ensure docset accuracy.


10. Assists with the development and maintenance of an active database of material and commodities purchased by the Authority. 


11. Monitors vendor compliance with SEPTA specifications and delivery requirements. Effectively, manages and corrects deficiencies noted.


12. Promotes, maintains and manages an environment of utmost professional and ethical relationships between Authority procurement personnel and SEPTA’s suppliers to ensure an atmosphere of unrestricted market competition for the Authority’s business. 


13. Complies with all Authority and departmental safety and security policies and procedures as well as all applicable job safety responsibilities. Reports any safety concerns, compromises or hazards affecting operations, the public, self and/or other employees. Responsible for personal safety and is encouraged to promote the safety of others.


14. Performs other duties as assigned/required.

QUALIFICATIONS AND EXPERIENCE

• Bachelor’s Degree in Business Administration, Finance, Management or a related field required. 


• An equivalent combination of experience and education may be considered (two (2) years of related experience equating to one (1) year of post-high school education). 


• Excellent verbal and written communication skills required. 


• Excellent customer service and analytical skills required.


• Proven ability to utilize computer software, mainframe capabilities, Internet based procurement functions, and MS Word and Excel Programs required.
  
   

IDEAL QUALIFICATIONS AND EXPERIENCE

• Previous experience in purchasing, (i.e., sourcing, purchase order placement, negotiations), resource control, or contract administration preferred.