Reproductive Medicine Franchise Coordinator

Ferring + You   

This is a central role in Reproductive Medicine Franchise and an opportunity to work closely with a global marketing team and to support marketing projects for the right individual. The role oversees all the administrative operations happening within the Franchise and supports project management of the team’s activities. The Coordinator organizes projects, contract management, budgets, documents and other administrative work for the franchise, including assistant to Senior Vice President  with a minimum of guidance and direction. This individual must demonstrate a firm understanding of business priorities and function as a respected, active team member who can work effectively across many levels of the organization, work seamlessly across Ferring sites and cultures, as well as manage and optimize relevant work processes and workflows within own areas of responsibility. 

Your day at Ferring  

• Management tools and tracking 

• Management of all departmental budget, invoices, vendors, POs, etc. including coordination with correspondent functions (i.e. Finance and Legal) as required 

• Manage team communications tools including Sharepoint, Teams channels and distribution lists 

• Supports project management of the teams’ activities ensuring these are coordinated, tracked and leads are held accountable for updating on status and actions 

• General administrative / secretarial duties to Sr. Management such as calendar management,  mail processing, presentations, minutes of meeting, filing/ documentation etc. with full discretion, dedication, and loyalty. To make travel arrangements for Sr. Management and make the necessary bookings as well as expense management. Schedule stakeholder meetings, document and generate reports 

• Organize events, such as internal and external meetings, conferences, visits from guests, business conferences etc. to collaborate with global ops teams as required for franchise / TA events planning 

• To sort all kind of documents (i.e. correspondence, invoices, etc.) and file them accurately. To keep archives up-to-date. To prepare and submit expense claims. Ensure contracts are uploaded to relevant systems 

• Foster cross-team collaboration to help franchise team members and other stakeholders complete project tasks and produce deliverables 

• To transform notes into professional presentations 

Behind our innovation…There’s you  

• Bachelor’s degree in administration or related areas preferred 

• 5+ years’ experience in administrative support, in coordination roles, project management or general administration, preferably supporting executive level 

• Excellent project management skills and the ability to handle multiple, competing projects simultaneously to meet tight deadlines 

• Excellent written and verbal communication skills; ability to communicate effectively across the organization. Ideally conversant with and interested in tools for content creation and AI 

• An experienced and strong user of PowerPoint, Excel, Teams, Sharepoint, as well as PO, expense management and compliance. Demonstrated ability to maintain confidentiality about sensitive matters 

• Ability to set plans, and manage multiple plans or aspects simultaneously, with efficient capacity to anticipate and adjust for problems and roadblocks 

• Demonstrate a sense of urgency, initiative, responsiveness, and attention to detail.  Maintain positive attitude, self-motivation, take accountability and ownership on ongoing basis 

• Demonstrate intercultural and high-level professionalism in external communication

What you will need to succeed 

• Ability to work independently 

• Strategic mindset balanced with ability to execute operational activities 

• Ability to build relationships and engage with all stakeholders 

• Strong business and results orientation. 

• Exceptional communication and influencing skills. 

• An autonomous, hands-on, energetic, assertive, proactive, self-aware, solution-oriented personality. 

• Strong interpersonal skills 

• Problem solving 

• Project management 

People come first at Ferring    

• Family is at the heart of Ferring and fertility is personal to us. We see everyday the hope and joy of being able to start a family among our colleagues, friends and wider society and we strive to improve the fertility journey. We recognise that this journey is unique, often complex and support all families in their journey to becoming parents.  

• Our inclusive support package – “Building Families at Ferring” provides equal and accessible policies for all employees who wish to start their family journey, ensuring a global standard, irrespective of location and role. Subject to a minimum period of employment at Ferring.  

• Parental leave for both birthing and non-birthing parents.   

• Extended support on family building journey.  

Making a difference in the life of millions of people means we succeed by working together. Our diverse backgrounds, experiences, expertise, and perspectives enable us to find solutions to even the most challenging problems, and our success is tied to each team member’s contributions. Imagine the power of your career when it’s Ferring + You.    

Behind our purpose… There’s you    

If our mission and your vision are aligned, please apply!    

We strive to build and maintain an inclusive and diverse workplace with equal opportunities and mutual respect for all employees regardless of their backgrounds and socioeconomic status.    

Note to agencies: this search is being managed by Ferring’s Talent Acquisition team. Kindly do not send us spontaneous profiles.