Travel & Expenses Analyst (german speaker)

Job Description:

We are now looking for an T&E Analyst to join our team in Lisbon!

The T&E Analyst supports the day-to-day operations of the company’s travel and expense function. This role focuses on reviewing expense submissions by monitoring policy and tax compliance, assisting employees with expense reimbursement queries and T&E Management in projects and continuous improvement initiatives

Key Responsibilities

Expense Processing & Support

• Perform audits on travel and non-travel related expenses according to local tax laws and

legal requirements and in line with company directives 

• Verify that incoming expense reports in the T&E software (SAP Concur, KDS/Neo or other) follows accurate receipt documentation, itemization, and correct expense coding
• Learn and understand local tax laws and Airbus regulations to ensure compliance of the audited expenses with company Policies 
• Serve as backup contact for employee inquiries regarding expense submission, card usage, reimbursement status, resubmission of rejected expenses and policy guidelines

Reconciliation & Compliance

• Support first-level Internal Control checks 
• Monitor policy exception flags, follow up on suspicious spending patterns and escalate potential non-compliance or fraudulent activity to senior analysts or management

Data & Operational Support

• Extract basic T&E reporting metrics (e.g., reimbursement time, missing receipt usage, rejection rate) to help track department KPIs
• Help maintain documentation for internal guidelines, FAQs, and system setup guides

Qualifications

• Education & Experience: Bachelor’s degree in Finance, Accounting, Business Administration, or 1–2 years of relevant experience in finance support functions or customer support.
• Systems Exposure: Familiarity with modern expense tools (SAP Concur, KDS/Neo) and general ERP software is a plus.
• Skills: 
  • Strong attention to detail
  • Excellent customer service skills
  • Proficiency in Google Workspace (Mail, Sheet, Doc, Slides)
  • Good language skills in English and German (mandatory)
  • Resistance to stress and an easy-going personality
  • Autonomy, proactiveness and capacity to take initiatives
  • Strong commitment to learn, develop, grow and build a career inside T&E

Benefits - what’s in it for you

• An intense and exciting onboarding experience
• A hybrid working model, allowing you to combine onsite and offsite work.
• An international and diverse work atmosphere
• A knowledgeable, high achieving, experienced and fun team
• Diverse career opportunities within Airbus European core countries or in other regions around the world.

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.

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