Material Planning Specialist

Purpose

This role plays a key part in the development and improvement of a sustainable system for material management and planning. The position acts as a central point between onshore teams, offshore teams, the warehouse, and other internal stakeholders, with a focus on driving efficiency, minimizing downtime, and ensuring material availability through SAP systems and best practices.

Key Accountabilities

• Act as the main contributor to the continuous improvement of material management systems and processes.
  

• Manage and improve workflows developed through SAP in coordination with Warehouse and other departments.
  

• Monitor and report the status of maintenance materials at all stages using SAP/PALM.
  

• Create and implement procedures supporting effective material management and drive process enhancements.
  

• Support alignment and collaboration across onshore, offshore, warehouse teams, and external vendors.
  

Key Responsibilities

HSE & Compliance

• Foster a strong safety culture and drive incident-free operations
  

• Ensure HSE compliance in all related activities
  

• Monitor contractor and personnel adherence to HSE standards
  

Material Coordination & Support

• Provide technical and administrative support to offshore and onshore personnel
  

• Act as liaison between maintenance teams and warehouse for repair/refurbishment and material return
  

• Ensure continuous flow and timely availability of required materials
  

• Coordinate material management for shutdowns, campaigns, and base operations
  

Process & System Optimization

• Identify and implement opportunities to improve efficiency in material workflows
  

• Maintain clear and up-to-date documentation, including service processes, tagging, tracking, and SOPs
  

• Support the repair process for maintenance equipment, including vendor follow-ups and QA/QC tracking
  

• Initiate re-certification, testing, and calibration for critical components (e.g., valves, gauges)
  

System & Data Management

• Utilize SAP/PALM for material tracking, planning, and reporting
  

• Maintain up-to-date certification and documentation records
  

• Contribute to audits and ensure compliance with document control procedures
  

Stakeholder Collaboration

• Act as focal point for warehouse, offshore, and vendor communication related to materials
  

• Interface with planning teams and use scheduling tools such as Primavera
  

• Support vendor performance reviews with data and statistics
  

• Promote consistency and best practices across assets
  

• Participate in cross-department coordination and continuous improvement initiatives
  

Requirements

Qualifications & Experience

• Education: Industry-recognized technical diploma or qualification in a relevant field
  

• Experience:
  

  • Minimum 10 years of experience in a similar materials/logistics role within the oil and gas industry
    

  • Strong background in both offshore and onshore operations
    

  • Hands-on experience with SAP/PALM or equivalent computerized maintenance systems
    

  • Familiarity with Primavera planning/scheduling tools
    

• Skills & Competencies:
  

  • Solid understanding of maintenance, logistics, and material management workflows
    

  • Strong knowledge of process safety standards and equipment certification requirements
    

  • Proficiency in Microsoft Office (Excel, Word, Outlook, etc.)
    

  • Excellent communication skills in English, both written and spoken
    

  • Resilient, proactive, and able to work across departments and with senior stakeholders
    

  • Strong documentation and reporting skills