Hozpitality - Engineering Buyer

RAFFLES Company Description #BeLimitless We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor's limitless possibilities. By joining an Accor brand, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Do what you love; care for the world; dare to challenge the status quo! #BELIMITLESS Job Description Position Summary

• Support Procurement Department with daily activities of Engineering department.
• Follow- up on regular basis with the Engineering department in order to better support the operations.
• Work on all Engineering related Yearly Contracts & Capex requirements.
• Perform any other reasonable task related to Engineering requested by the Procurement Manager/Director of Procurement.

• Call for quotations and inquire into prices from various suppliers. Ensure that minimum of three genuine quotations is obtained.
• Follow up and ensure that goods are delivered in accordance with the purchase order and without any delay.
• Monitor vendors for quality, service and price through standard purchasing satisfaction.
• Receive proper purchase requisition from the Engineering department.
• Raise the Local Purchase Order in the name of the selected supplier.
• Ensure that the administrative procedures relating to the purchase of goods are followed.
• Maintain all documents, files and listing up to-date in the most efficient manner.
• Receiving approved SOW from the department.
• Reviewing SOW with existing contract.
• Make sure that SOW has all the information's to get unique proposals from different service providers.
• Sending RFQ/RFP for the quotations or proposals.
• Following with service providers for site visit.
• Coordinate with Engineering dept. and service providers for the technical discussion.
• Following with service providers to get the minimum 3 proposals before closing date.
• Updating the proposal summary based on proposal received date.
• Review the opened proposals and make sure that all the proposals are made based on the given SOW.
• Making final discount letter/s and sending for signature.
• Sending final discount letter/s to the selected company/s.
• Following & negotiating to receive best discounted proposal.
• Preparing factsheet once final proposal/s is received.
• Processing PO in the system once file has been approved by DOF & GM.
• Coordinating with service provider for original contract & signatures.
• Filing backup in the file for record.

• Getting urgent calls & PR/s from Engineering.
• Following & pushing suppliers for the site visit and quotation on same day.
• Complete due diligence to make sure the selected supplier is not charging more because of the emergency situation.
• Follow 3 quotation process, if its more than the approved threshold.
• Processing the PO urgently and following with awarded supplier to complete the job or delivery soon.
• Filing backup in the file for record.

• Receiving PR/s from the department.
• Seeding RFQ for the quotations.
• Coordinate with Engineering & suppliers for the samples if any.
• Follow with the suppliers for the quick quotations.
• Reviewing the received quotations.
• Processing PO & filing backup in the file for record.

• Speaking, understanding, reading and writing

• Bachelor's Degree in Engineering or any other related field preferred

• Minimum 1-year experience in Procurement/Purchasing Department in 5 Star Hotel

• High level of IT understanding

• Ability to use Microsoft package efficiently