Sales And Admin Executive

Job Description

Responsibilities

• Greet and welcome guests upon their arrival at the office with warmth and professionalism.
• Direct visitors to the appropriate person and office, ensuring their needs are met promptly.
• Answer, screen, and forward incoming phone calls, providing accurate information or taking messages as needed.
• Maintain a tidy and inviting reception area, ensuring all necessary stationery and materials are stocked.
• Provide administrative support to all team members as required, demonstrating flexibility and adaptability.
• Process invoices and pay outstanding bills for company accounts, ensuring accuracy and timeliness.
• Perform light bookkeeping and financial record-keeping tasks to support the accounting department.
• Decorate the office for holidays to create a festive and welcoming atmosphere.
• Occasionally provide tours of the office to visitors, showcasing our facilities and amenities.
• Provide basic and accurate information in-person, over the phone, and via email, representing the company with professionalism.
• Receive, sort, and distribute daily mail and deliveries, ensuring timely and accurate distribution.
• Maintain office security by following safety procedures and controlling access via the reception desk, including monitoring the visitor logbook and issuing visitor badges.
• Order front office supplies and maintain inventory levels to ensure availability.
• Update calendars and schedule meetings for team members, demonstrating strong organizational skills.
• Arrange travel and accommodations for staff as needed, preparing vouchers and itineraries.
• Keep accurate records of office expenses and costs, supporting financial reporting processes.
• Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing with attention to detail and accuracy.

Skills

Requirements and Skills:

Preferred Candidate

Years of Experience

Min: 2

Gender

Female