HR Filing & E-Docs Coordinator

HR Filing & E-Docs Coordinator

Qatar Airways Location Doha, Qatar Category Corporate & Commercial Job Id 210121 Closing Date: 21-06-2024 JOB DESCRIPTION About the role
We are hiring for your skills to coordinate, supervise & maintain confidentiality in managing and handling data in E-Docs or filing system, categorize & maintain hardcopy and softcopy records and to liaise with sensitive correspondence to provide accurate employee related details. Supporting team lead in managing project improvements to be implemented in filing process, analyzing and updating accurate data in HRMS and to be able to provide report/updates from document trackers. At the same time, ensuring employee documents are promptly scanned in E-doc system and archive in hard file in order to have a proper updated employee records that can be retrieve at all times.
Other operational duties would include:
Support the team in coordinating and distribution of operational filing task. Understand document content and accurately classify to scan documents in to correct categorized folders in E- docs system pertaining to employees. Critical in providing accurate information when servicing data information request to authenticated business requestors. Support team leader to implement changes, able to challenge for changes and development of new ideas to improve the existing filing process. Proficient in analyzing data extracted from report sources to track pending or completion of work task by the team. Proficient in using system or tools to enter data in Oracle HRMS, automation SMA workflow and etc. Digitizing documents and maintaining documents in organize manner. Generation of reports using GEMS, Oracle HRMS to source data into trackers which is use information report to follow-up with Stakeholders. Able to represent the team in Emergency Response related matters when appointed. Able to communicate and coordinate efficiently in getting system errors fix by IT or with Facilities Management on office matters. Perform other filing support duties related to the position as directed by the Management. Ensure compliance with systems and processes to create effective and efficient environment to manage the support functions that is in line with HR objectives and goals.

Be part of an extraordinary story

Your skills. Your imagination. Your ambition. Here, there are no boundaries to your potential and the impact you can make. You’ll find infinite opportunities to grow and work on the biggest, most rewarding challenges that will build your skills and experience. You have the chance to be a part of our future, and build the life you want while being part of an international community.
Our best is here and still to come. To us, impossible is only a challenge. Join us as we dare to achieve what’s never been done before.
Together, everything is possible

Qualifications

About You
We are looking for a passionate and experienced professional to join the HR System & Administration Team.
Bachelor’s degree or equivalent with minimum of 2 year of job-related experience. High School Qualification with Minimum 3 years of job-related experience. Experience in a large organization handling large volume of filing desirable including supervisory experience with good exposure to systems / computers skills. Experience to operate and communicate effectively while under pressure is essential, as well as handling most sensitive and confidential employee information.

About Qatar Airways Group

Our story started with four aircraft. Today, we deliver excellence across 12 different businesses coming together as one. We’ve grown fast, broken records and set trends that others follow. We don’t slow down by the fear of failure. Instead, we dare to achieve what’s never been done before.
So whether you’re creating a unique experience for our customers or innovating behind the scenes, every person contributes to our proud story. A story of spectacular growth and determination. Now is the time to bring your best ideas and passion to a place where your ambition will know no boundaries, and be part of a truly global community