Collaborate with the event marketing and production teams to understand event objectives, requirements, and desired outcomes.
Develop comprehensive event operational plans, including timelines, staffing, vendor coordination, equipment setup, and facility management.
Source and manage vendors, negotiate contracts, and ensure timely delivery of services and materials.
On-Site Management:
Oversee all aspects of event execution on-site, ensuring that event spaces are set up according to plan and that all technical and logistical elements are functioning smoothly.
Manage event staff and volunteers, providing clear instructions, training, and support throughout the event.
Address any operational issues or emergencies that may arise during events in a calm and effective manner.
Stakeholder Communication:
Serve as the main point of contact for event vendors, partners, and internal teams, fostering strong communication and collaboration.
Coordinate with marketing and content teams to ensure proper signage, branding, and collateral are in place.
Budget Management:
Develop and manage event budgets, tracking expenses, and ensuring adherence to financial guidelines.
Provide regular budget updates to leadership and make recommendations for cost optimization.
Quality Assurance:
Implement quality control measures to ensure all event components meet established standards and deliver a consistent, positive experience.
Gather feedback from attendees, sponsors, and partners to identify areas for improvement and implement corrective actions.
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