Analyst - Payroll

Communication

Internal Communication:
Payroll Team
Company Employees

Purpose:
-To support the team with troubleshooting and transfer of knowledge 
-To answer any queries/ provide clarifications 
HR Department Personnel

External Communication:
Banks.

Purpose:
Coordinate with bank officials regarding payroll matters, prepare bank assignment letters, and manage new pay card openings as required

Occupational Health & Safety and Environment

Accountability:
Are accountable for their acts and omissions.

Responsibility:
To follow agreed safe systems of work; to follow training and instructions; and to report accidents, incidents and near misses.

Authority:
To stop work if they think the work is unsafe.
 

Responsibilities/Communication/OHSE
Key Roles & Responsibilities

•    Organize and execute all payroll functions efficiently and consistently, adhering to established operating procedures and company policies to ensure smooth payroll operations.
•    Plan, develop, and optimize payroll processes by identifying opportunities for improvements, ensuring that all processes are streamlined and aligned with organizational goals.
•    Run retroactive payrolls and make necessary adjustments before the final processing, ensuring accuracy and compliance with company policies.
•    Execute the final payroll processing and securely upload files for online bank transfers, ensuring timely and accurate payment of all salaries and allowances.
•    Perform troubleshooting tasks, such as error checking and validation, to ensure that payroll is processed accurately, and any issues are resolved promptly.
•    Reconcile payroll reports to ensure data accuracy, consistency, and alignment with financial records, mitigating any discrepancies.
•    Collaborate closely with the HCM team to set up, design, conduct User Acceptance Testing (UAT), and finalize new payroll elements, ensuring successful implementation and integration.
•    Serve as the final signatory for payroll elements checks, ensuring all payroll components are thoroughly reviewed and approved before processing.
•    Manage and maintain payroll systems by ensuring data integrity, compliance with company policies, and alignment with legal requirements.
•    Conduct pre- and post-processing payroll audits to verify accuracy, ensure compliance, and complete overall reconciliation of payroll data.
•    Perform quality checks and self-audits on salary changes by comparing current data with historical records to ensure consistency and correctness.
•    Ensure timely payment of monthly payroll, including verification of allowances, benefits, and deductions, maintaining accuracy and compliance with all regulations.
•    Ensure compliance with federal, state, and local payroll laws and regulations by staying updated on relevant legislation and applying this knowledge to payroll processes.
•    Research and resolve payroll processing issues, including discrepancies in checks, reports, and files, ensuring prompt resolution and continuity of operations.
•    Address and resolve payroll-related inquiries and discrepancies from employees and other stakeholders, providing accurate information and effective solutions.
•    Thoroughly review and finalize Full and Final EOS Settlements to ensure accurate calculation of gratuity, leave pay, and other related elements, in compliance with company policies.
•    Support team members by sharing knowledge, providing guidance, and ensuring effective knowledge transfer within the team to maintain operational continuity.
•    Guide the team in troubleshooting and resolving payroll-related issues, ensuring that all problems are addressed efficiently and effectively.
•    Optimize payroll processes to ensure efficient service delivery to all employees, continuously improving the payroll function to enhance employee satisfaction.
•    Perform data collection and analysis in response to payroll-related inquiries, ensuring accurate and data-driven decision-making.
•    Perform other job-related duties as assigned.

Minimum Qualification/Experiences/Skills
Education & Professional Qualification:
Bachelors degree

Professional Experience: 
Min of 5 years in a similar position

Geographic Experience: 
GCC experience is preferred

Computer Skills: 
Oracle/ Excel knowledge

Language Skills: 
English

Market/Industry/Functional Knowledge: 
All Payroll related functions
Trouble shoot queries
Payroll audits