Contracts Specialist

Role Summary:

• To ensure Contracts section activities are performed in
  compliance with Company Business principles and Group’s HSSE policies.
  
• To develop and implement strategies for procurement of
  equipment and services ensuring appropriate processes and systems are in place
  to ensure success.
  
• Undertake procurement activities required by the strategy to
  deliver the requirement safely and timely.
  
• Develop a robust plan to ensure effective post award order
  management and close out of Purchase Orders/Contracts.
  
• Conduct Negotiations.
  
• Participating actively in internal networks and establishes
  external relationships with cross -industry peers to maintain knowledge and
  understanding of the business environment.
  
• Effective Management of change management.
  
• Effectively manage audits.
  
• To ensure C&P (Contracting & procurement related to
  Capital Equipment, materials and various services requirements) activities are
  performed in compliance with Company Business principles and Group’s HSSE policies.
  
• To develop and implement contracting strategies for Project
  & Operations related Contracts, ensuring appropriate processes and systems
  are in place to ensure success.
  
• Undertake contracting activities required by the contract
  strategy to deliver the Project/Operational requirement safely and timely.
  
• Develop a robust Contract management plan to ensure
  effective post award contract management and close out of contracts.
  
• Compile and manage ITT/ITB packages for all forms of
  contracts.
  
• Negotiate contracting packages of contracts.
  

Key Accountabilities:

• Handling complete procurement cycle for purchase orders and
  contracts:
  
• Selection of suppliers, preparation of tender/orders with
  supporting documentation
  
• Evaluation of bids (compliance to specification, quality,
  price, service support, availability, reliability, reputation, history etc)
  with support from the user.
  
• Elaboration and presentation recommendation to management
  for approval.
  
• Expediting delivery, handle Irregularities, facilitate
  payment etc.
  
• Co -ordination with logistics provider to ensure smooth
  movement of the goods from supplier’s warehouse to the company’s site
  
• Establishing long terms supply chain programs (frame
  agreements / blanket orders)
  
• Interacting with vendors and end user departments to
  coordinate, facilitate, and resolve routine day to day procurement issues.
  
• Working on a time -bound schedule to meet the various user’s
  annual plant shutdown material requirements under pressure in an efficient and
  timely manner.
  
• Reviewing current source and continually pursue new
  qualified sources of goods and services through market intelligence.
  
• Researching and evaluating continuously existing suppliers
  to convert single -source / brand to multisource/brand.
  
• Evaluating regularly suppliers’ performance to identify
  areas requiring improvement.
  
• Handling Irregularities and Insurance Claims and complete in
  a time bound schedule.
  
• Participating in studies towards the simplification of work
  procedures, continual improvement, and formulation of section’s targets,
  indicators & action plans.
  
• Staying alert of changing market conditions and adopt best
  practices as appropriate.
  
• Ensuring compliance with Safety, Health and Environment
  Management System thus allowing for safe, efficient operations.
  
• While delivering the responsibilities, the jobholder shall
  exhibit exemplary HSSE behavior and shall ensure that his team members also
  adopt and exhibit exemplary HSSE behaviors.
  
• Formulate and implement robust Contracting strategies to
  optimize value for the business.
  
• Co -ordinate with the Project department/Operations
  department to align C&P activities with the schedule, obtain the Scope of
  Work, draft tender documents etc.
  
• To interface with all the stakeholders for compilation of
  tender documents.
  
• Ensure that safety aspect with particular attention to
  contractor HSSE, as well as QA/QC, environmental and community relations
  aspects are included in the contractual requirements.
  
• Ensure that pre -qualification and tendering activities are
  carried out in an effective and timely manner in line with the procedures laid
  down & C&P standards and Procedures.
  
• To carry out all the tendering related activities.
  
• Carryout effective due diligence of the Tenderers to ensure
  selection of Contractor of high quality.
  
• Follow up with Tenderers to obtain their acknowledgements,
  address clarifications /extensions, issue tender bulletins/addendums, drafting
  of bid evaluation criteria, receive bids, arrange for bid openings, address
  contractual /commercial exceptions taken by bidders.
  
• Co -ordinate for peer review and approval of the Tender
  documents
  
• Review and finalize contracting documents for the project in
  co -operation with Legal department.
  
• Co -ordinate for peer review and approval of the draft
  contract document.
  

Requirements

• Bachelor’s in engineering from accredited University. 10 -15
  years of relevant experience in Procurement, Material / Supply Management
  function within and oil/gas or petrochemical industry and three (3) of experience
  in Company’s.
  
• Professional Certification in Material /Supply Management
  and Business Administration will be an advantage.
  
• Knowledge of the latest purchasing policies, procedures
  & practice prevailing in the market.
  
• Able to work independently within the company established
  procedure / guidelines supporting users in the fulfilment of requirement
  without compromising in quality.
  
• Engage with stakeholders for category management along with
  Centre of Excellence (COE) Team and prepare strategy including tendering and
  procurement strategy for strategic sourcing and contract management.
  

General Requirements:

• Experience on lining up long term supply contract / rate
  agreements and good knowledge of Inco -terms, Insurance, contractual terms &
  conditions with international / multi -national exposure. Experience on lining up
  EPC Contracts / Lump sum Contracts / Lease & rental contracts/ long term
  contracts / rate agreements and good knowledge of Inco -terms, Insurance,
  contractual terms & conditions (preferably FIDIC) with international /
  multi -national exposure.
  
• Skills in negotiating, problem solving, analytical approach,
  strategic sourcing.
  
• In -depth knowledge of the products to be procured and its
  specification to suggest alternatives.
  
• Aware & experienced in International Commercial /
  Contractual and Logistics, Insurance terms/conditions & terminologies.
  
• Team player, goal oriented, flexible, self -motivated, cost
  conscious energetic, positive attitude; achievement drive and good
  interpersonal relationship to solve problems in very efficient manner.
  
• Organizational skills that demonstrate the ability to
  resolve conflicting priorities.
  
• Demonstrated ability to work in a fast -paced environment
  that expects the highest level of customer service and ethical business
  behavior.
  
• Ability to understand and interact with diverse groups and
  operations.
  
• Understanding of key business objectives and work processes.
  
• Effective communication skills in English, both oral and
  written.
  
• Familiar in working with S4 Hana and SAP Ariba and should be
  well versed with MS office programs, like MS word, MS Excel, PowerPoint etc.
  
• Maintain confidentiality and secrecy of all company related
  information and data.