Executive Assistant

Job Title: Executive Assistant

Reports to: Director

Functional Area: Legal & Compliance

Overview: The Executive Assistant is responsible for providing personal administrative support and assistance to the department director.

Key Responsibilities:

• Prepare and edit correspondence, communications, presentations and other documents
• Design and maintain databases
• File and retrieve documents and reference materials
• Conduct research, collect and analyse data to prepare reports and documents
• Manage and maintain executives' schedules, appointments, and travel arrangements
• Arrange and coordinate meetings and events
• Monitor, screen, respond to and distribute incoming communications
• Answer and manage incoming calls
• Receive and interact with incoming visitors
• Liaise with internal staff at all levels
• Interact with external clients
• Coordinate project-based work
• Review operating practices and implement improvements where necessary
• Supervise, coach and train lower level staff

Requirements:

• Bachelor degree in relevant field or Secretarial qualifications
• Gender and Nationality Requirement: Male / Arabic National
• Over 1 year of experience in a similar role
• Strong organizational skills
• Excellent interpersonal skills
• Strong ability to multitask and prioritize tasks appropriately
• Good Microsoft Office Skills
• Excellent oral and written communication skills
• Excellent English and Arabic are required